Working under general direction, the Special Projects Officer is responsible for identifying issues, advising on strategy and communications options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Office of the Vice-Provost Students. Working closely with the Director and with the Vice-Provost, as well as other senior university administrators, the Special Projects Officer is responsible for project management and implementation to ensure the work of the Office of the Vice-Provost Student can be carried out efficiently and effectively.
Such project management and implementation includes: (a) developing draft communications such as remarks, presentations, and correspondence, (b) providing strategic advice and administrative support on policy matters and other issues, (c) advising on draft policies and proposals, (d) undertaking detailed research on a wide variety of issues and topics, (e) following-up on decisions made by the members of the portfolio and the portfolio's various committees, and (f) ensuring ongoing maintenance of the highest level of pro-activity and service for the portfolio of the Office of the Vice-Provost Students.
The Special Projects Officer will coordinate communications, assist with and advance projects, and undertake initiatives and daily activities within the Division of the Vice-President and Provost that require knowledge of confidential information about Provostial priorities and new academic directions. The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment.
The Special Projects Officer functions as a member of the projects team within the Division of the Vice-President and Provost by maintaining connections with other SPOs through the Project Officers Round Table (PORT) meetings, and participating in strategic planning for the Division as assigned. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent interacts closely with a wide range of senior members of the University, including vice-presidents, vice-provosts, governors, academic administrators, faculty and staff, as well as students and other community members.
University degree required, post graduate degree (Master's or PhD) an asset, or equivalent in education and experience.
Minimum four (4) years’ experience in a University setting in progressively senior positions; Extensive experience with the University, knowledge of university policies and procedures, and an understanding of the University’s organizational structure, including its governance; Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community; Experience leading complex and multi-stakeholder projects.
Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations), and scheduling software; Familiarity with Microsoft Sharepoint an asset; Web design skills such as content management software and WordPress preferred; Familiarity with Acrobat and other Adobe software an asset.
Strong research, writing, communication, presentation and interpersonal skills; ability to work under pressure; familiarity with University governance, higher education sector, and public sector administration; high degree of political acuity and judgment; ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building; ability to work independently with a high degree of initiative, discretion, and tact; superior organizational skills in planning, project management and task coordination; flexibility and problem solver orientation; and strong leadership capabilities.