MINTO COMMUNITIES INC.
Position: Project Financial Coordinator
Location: Ottawa, ON
Why join Minto?
We are an award winning, and fully integrated real estate company, offering new homes and condos, rentals, furnished suites, property and investment management. Since our humble beginnings in 1955, we’ve built over 85,000 new homes, manage 8,800 rental units, and carry 2.5 million square feet of commercial space. Our investment management portfolio spans $2.5 billion in assets. With over 1,100 employees in Canada and the southern USA, we proudly build better places for people to live, work and play, one home and one relationship at a time, collectively embracing our values – Accomplishment, Courage, Innovation, and Partnership - in all that we do.
As we continue to evolve and grow, we are faced with an ever changing environment where there is ample opportunity to try something new. We believe in hiring the best people who are as committed to creating incredible experiences for our customers as we are. We pride ourselves on flexibility – extending beyond a competitive total rewards package, to include a platform for career and professional development, a reward and recognition program, tuition and professional designation reimbursement, employee discounts on new homes and rentals, flexible summer hours, and so much more. Join us to find out how you can be a part of it all!
This job specification should not be construed to imply that these requirements are the exclusive standards for the position. The Project Financial Coordinator is responsible for organizing and controlling construction budgets, schedule and cost under the direction of the Project Manager. Incumbents may be required to perform any other related duties as may be requested your supervisor/manager.
What you’ll be responsible for day to day:
Attend site meetings with owner and consultants as required by the Project Manager. Assist in the administration of established client contract processes for Revisions, Requests, Instructions, Change Orders and Non Conformance Reports.
Assist Project Manager and Construction department in the administration and preparation of bid documents .
Engage subcontractors for competitive pricing during quote or bid preparation, under the direction of the PM.
Assist in preparation and processing of progress claims and coordination of these with Project Manager and accounting department.
Assist Project Manager to ensure proper site procedures are maintained. In particular, site meetings, schedule and site document control requirements and formats.
Ensure proper maintenance of all project files, records, drawings, and specifications.
Process time sheets, daily work orders, and time and material sheets as required.
Oversee project closeout, special attention to preparing & confirming documents, maintenance/warranty manuals, deficiencies and warranty work & any owner training, as needed.
Under the direction of the Project Manager, prepare short form contracts for review and approval (Purchase Orders). Administer to trades as directed, etc.
Assist the Project Manager in the review of Trade Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
Track & manage contemplated changes and change orders in the project database.
Track and manage the project closeout program, ensuring all closeout documents are obtained, accurate.
Keep the Project Manager (PM) and Site Superintendent informed about document status including issues that may impact trade procurements, project schedule or client interests, etc.
Prepares progress reports and issues schedule to internal clients and external trades;
Helps prepares and manage the budgets while tracking daily costs;
Manage and process all construction invoices from subcontractors and suppliers in a timely and proficient manner
Manages and prepare monthly financial reports of actual costs for project budgets (hard and soft costs). Reports provide detailed analysis of any variances between actual and planned results
Monitor financial performance, project timelines, and identify risks and opportunities.
Who we’re looking for:
Post-Secondary Education either University Degree (i.e. engineering degree) or College Diploma (Architecture, Construction Management or Financial Program).
A minimum of two to five (2-5) years of relevant work experience in a construction coordination role.
Procore and SAP experience
Proficient in MS Office Suite of products
Familiarity & demonstrated ability to follow construction methods
Effective communication skills including verbal, written and presentation skills
Proven ability to work effectively both independently and in a team based environment
Demonstrated willingness to be flexible and adaptable to changing priorities
Strong multi-tasking and organizational skills
Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.