Accounting Coordinator

PACIFICA HOUSING ADVISORY ASSOCIATION - Victoria, BC (il y a 30+ jours)

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Position Title: Accounting Coordinator

Department: Finance

Reports to: Manager of Finance

Pay Range: Commensurate with experience

Hours: Monday-Friday from 8:30am-4:30pm

How to apply: Please send your cover letter and resume by April 17th, 2020 at 4:00pm.

Organizational Focus:

Pacifica Housing Advisory Association (Pacifica Housing) has been providing safe and affordable homes for almost 35 years and is one of the largest non-profit housing providers on Vancouver Island. As a charitable organization, Pacifica Housing's vision is better lives through affordable homes and community connections. Our mission is to be a leading innovative provider of affordable homes and support services that contribute to the independence of individuals and families.

Pacifica Housing is a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building up our fast-growing team with a culture that supports and drives our people and reinforces our team with caring, responsible innovators. Pacifica owns and/or operates 37 properties in addition to a number of programs. The annual budget is approximately $16M and the total staff complement is around 160 employees.

Under the guidance of the Manager of Finance, the Accounting Coordinator, performs a variety of accounts payable, receivables and accounting administrative tasks to support responsible management of the Society’s financial assets.

Position’s Primary Objectives:

Participates as a key member of the Finance team responsible for payables and other finance duties including:

  • Performing accounts payable functions;
  • Performing accounts receivable functions; and
  • Providing general and administrative support to various Finance functions.

Key Responsibilities:

1. Performs accounts payable transaction processing including:

  • Open and distribute mail and invoices for managers approval;
  • Code invoices based on approved coding list (eg: utilities, service contracts), budget or internal procedures;
  • Enter coded invoices and credit cards in Yardi;
  • Reconcile vendor statements, research and correct discrepancies;
  • Help set-up vendor recurring templates;
  • Respond to potential vendor or employees inquiries about issued payments;
  • Issue and file vendor payments and employees expense reports;
  • Cover for AP assistant time out of the office; and
  • Assist with other projects as needed.

2. Performs accounts receivable transaction processing including:

  • Verify batches of rental payments and other receivables;
  • Prepare bank deposits and deposit them to the bank;
  • Laundry count coin and deposit to the bank;
  • Charge back tenants as per management instructions (eg; NSF fees);
  • Assist with reconciling day-to-day bank transactions and month-end statements for accounts related operations; and
  • Run or prepare a variety of reports for the Executive Team.

3. Performs other accounting functions including:

  • Assist with month-end related tasks such as entering month-end entries and bank reconciliation; and
  • Provide coverage for the Accounting Assistant – Accounts Payable and Receivable.

4. Help maintain tidy and organized kitchen and office supplies storage area at Cormorant office.

  • Monitor and consolidate replenishment list of office and janitorial supplies for Cormorant office for order to be placed by reception.

Qualifications (minimum Education and Experience requirements):

Education:

  • Formal post-secondary training in accounting

Experience:

  • 3+ years related accounting or administrative experience
  • Experience with and knowledge of related software programs preferable (i.e. Yardi, Avanti)
  • Property management related experience would be considered an asset
  • Experience with Microsoft Office, including Outlook, Excel, Word
  • Experience in efficiently dealing with problem customers
  • Experience with all forms of payments (i.e. debit, cheque, cash, online banking etc.)

Knowledge, Skills and Abilities:

  • Excellent communication and interpersonal skills
  • Ability to work to deadlines
  • Proficient in computerized accounting systems
  • Proficient in MS Office suite
  • Excellent attention to detail and accuracy

Note: An equivalent combination of education and experience may be considered.

Additional Criteria for Role:

  • Completion of a Criminal Record Check with the Vulnerable Sector is required before employment commences.

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Behavioural Competencies Assigned to the Role:

Core Competencies

Caring: Basic

Creative: Basic

Responsible: Intermediate

Role-Specific Competencies

Initiative: Basic

Results Orientation: Intermediate

Decision Making: Basic

Pacifica Housing is an equity employer and encourages applications from women, persons with disabilities, members of visible minorities, Aboriginal Peoples, people of all sexual orientations and gender identities. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

Job Types: Full-time, Permanent