Executive Assistant

LaSalle College Vancouver - Vancouver, BC (il y a 30+ jours)

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When you join our team at LCV, it is a lifestyle. LaSalle College Vancouver boasts a fine dining restaurant accessible to staff, run by students from our Culinary Program; a full service library (that includes renting a Nintendo Switch when you want to take a reading break); an art gallery that showcases our students incredible talent; and table tennis championships to break up your day.

At LCV we are passionate about wellness. Each employee is eligible for our wellness program that includes reimbursables on health and wellness related expenses, and an Employee Assistance Program. In addition we offer an extensive professional development program where each member of our team has the option to have a customized PD Plan.

Because education is in our DNA, we offer a variety of learning opportunities at no charge to the employee that include webinars, conferences, training initiatives, and post secondary coursework. The 200+ employees have access to a healthy PD budget so they can be the best version of themselves.

We are a local team, a part of a global mission. Our core values are: Commitment, Initiative, Quality, Sharing, and Mutual Consideration.

If this posting resonates with you, apply today!

The Executive Assistant, known as the Academic Liaison & Assistant to the CAO maintains the upstairs circulation desk, and while providing executive assistance to the Chief Academic Officer, also facilitates communications between the Academics department, and Student Services. This is an integral role within the organization that ensures smooth operations for Academics department.

The Academic Liaison will:

  • Meet regularly with the CAO (Chief Academic Officer), to provide day to day supports and updates to each party
  • Manage the CAO's schedule, calendar, travel arrangements, and act as a gatekeeper for the CAO's appointments
  • Assisting in working with Executives, handling inbound and outbound telephone calls, short incisive emails, and all other communications. Setting up meetings and re-schedule meetings missed.
  • Communicates directly and on behalf of the CAO when directed, maintaining excellent client relations skills
  • Computer and presentation assistance for board meetings, global exec meetings, etc...
  • Taking minutes, preparing notes and items for meetings for the CAO; anticipating the needs of meetings
  • Be the first contact point and act as the face of the Academics department for students
  • Act as the designated communications liaison between the CAO and third parties
  • Be comfortable working in a busy environment and producing reports and statistical data
  • Work closely with Student Services when students have questions, concerns, or help booking an appointment with their Advisor
  • Mediate potentially tense situations where language and cultural barriers may effect the reception desk
  • Provide knowledge and expertise about programs, courses, and Student Services to students

Key Relationships Include:

  • Chief Academic Officer
  • LaSalle College Vancouver President
  • Executive Assistant to the President
  • Talent & Culture Business Partner
  • Director of Finance
  • Executive Staff

The ideal candidate:

  • *Must have minimum 2 years as an Executive Assistant
  • *Must have 2 years providing support for upper-level management.
  • Bachelor’s degree or diploma preferred but not required
  • Excellent management, time-management, and problem-solving skills
  • Dynamic personality with the ability to build relationships with a multidisciplinary team
  • Experience with strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with clients, and staff.
  • Previous experience working in an educational institution and or knowledge is a definite asset.
  • A high degree of of competency in Windows, MS Word, EXCEL and PowerPoint; and other software, ability to learn new software. .
  • Able to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

About LaSalle College Vancouver:

LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 25 post-secondary campuses and approximately 2,000 employees who support more than 12,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better control over the quality of its services, and deeper respect towards the various cultures it works with.

LaSalle College Vancouver offers a variety of design-based programs that respond to professional demands. Thanks to our reputation and continuous industry involvement, our experience and dynamic teachers are passionate about providing word class instruction – both theoretical and practical – to our students.

To find out more, visit our website: https://www.lasallecollegevancouver.com/about-us/our-campus

Benefits:

  • Extended health care
  • Vision care
  • On-site parking
  • Vacation & paid time off
  • Discounted/free food
  • Subsidised gym membership
  • Employee assistance programs
  • Education reimbursement
  • Company events & social hours
  • Wellness programs
  • Work from home opportunities
  • Flexible working hours
  • Dental care
  • Life insurance

Job Types: Full-time, Permanent

Experience:

  • executive assistant: 1 year (Preferred)