Clerk/Receptionist

Kahnawake Education Centre - Ville de Québec, QC (il y a 30+ jours)

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Copies of this Employment Opportunity and Job Description are posted on bulletin boards in various establishments and public institutions throughout the

community of Kahnawà:ke. Job posting and Job Descriptions are also available online at www.kecedu.ca and at the Kahnawà:ke Education Center reception
desk. If you would like any additional information regarding this employment opportunity, please do not hesitate to contact the Kahnawà:ke Education Center,

Human Resources Department at 450-632-8770.

KAHNAWÀ:KE EDUCATION CENTER
P.O. BOX 1000

KAHNAWAKE, QUEBEC J0L 1B0

TEL: (450) 632-8770

FAX: (450) 632-8042

EMPLOYMENT OPPORTUNITY

POSITION: CLERK/RECEPTIONIST

LOCATION: KATERI SCHOOL

SALARY RANGE: Starting Salary $29,100.00 per annum

DURATION: Indeterminate Contract with three (3) month probationary period.

Tentative Start date February 17, 2020.

REQUIREMENTS:
  • D.E.C. in Office Systems Management OR equivalent discipline with a minimum 3 years
related experience OR Vocational Diploma in Office Systems Management with a

minimum 2 years’ experience OR 5 years’ related administrative experience.

  • Knowledge and comprehension of the Kahnawà:ke Education System programs and
services, administrative and operational policies and procedures.

  • Knowledge of the Kanien’kehá:ka culture, and socio-economic issues.
  • Complete proficiency in English language.
  • Proficiency in Kanien’kéha language and French language is an asset.
APPLICATION

DEADLINE: Wednesday, January 29, 2020 at 3:00 pm

APPLICATION

REQUIREMENTS: All required documents must be submitted before the deadline for your application to be

considered:
  • Résumé
  • Letter of Intent
  • Three (3) professional reference contacts (Name and Number)
  • Provide proof of educational requirements (see attached job description for the
qualifications)

The Kahnawà:ke Education Center wishes to thank all those who apply. However, only qualified candidates with complete applications

will be contacted for an interview.

PLEASE SEND YOUR APPLICATION AND ALL REQUIRED DOCUMENTS TO:
HUMAN RESOURCES DEPARTMENT
Kahnawà:ke Education Center

P.O. Box 1000

Kahnawà:ke Mohawk Territory, J0L 1B0

Email: cv@kecedu.ca

Kahnawà:ke Education Centre Job Description
Clerk/Receptionist
Department of Education

General Information

Position Title: Clerk/Receptionist

Reports To: School Principal

Secondary Reports To: Associate Director of Education

Date: April 2018

About Kahnawà:ke Education Center

The mission of the Kahnawà:ke Education Center is to provide the children who live in Kahnawà:ke with a solid
and well-rounded education laying the foundation for their future careers. The mission of KEC is carried out by
the Kahnawà:ke Combined Schools Committee (KCSC) as well as the administrative arm of KEC. The KEC is
responsible for the operation and support of three schools in the Kahnawà:ke community and post-secondary
administration.

Position Summary

The main purpose of the Clerk/Receptionist role is to facilitate the daily office functions of the Kahnawà:ke
Education Center and assist the school staff, parents, children, and visitors while ensuring that reception and
clerical support services are provided in compliance with the school’s philosophy, goals and objectives.

Key Responsibilities

Responsibility 1: Receptionist Duties (60%)

  • To act as the first point of contact for the school: welcoming all staff, students, parents, visitors and
responding to telephone and email enquiries and ensuring that appropriate actions are taken in a timely
manner.

  • To ensure the safety and security of the school at all times, monitoring the main entrance and unlocking the
door, electronically, for staff, students, deliveries and visitors.

  • To receive, record and direct students arriving late and students referred to the office.
  • To receive and direct students to the Associate Principal for behavioral issues and social support as required.
  • To maintain and update school information, records and databases.
  • To assist and complete accident/incident report for students referred to the front desk for medical reasons
and contact parents/emergency contact, and ambulance if required when an injury has occurred to a student
or staff member.

  • To assist on the CRT team for emergency planning and preparedness.
  • To receive, sort and distribute all packages, deliveries and mail.
  • To assist with the ordering of stationery, materials, resources, and ensuring that stock levels are maintained.
Responsibility 2: General Clerk Duties (40%)

  • To schedule appointments, meetings, case conferences and consultations for the Associate Principal.
  • To prepare agenda and arrange meeting facilities, amenities, and snacks for staff and student service
meetings, as well as record, type and distribute meeting minutes.

  • To maintain Attendance Policy and Discipline Binder of staff and students and notify Associate Principal of
inconsistencies.

  • To prepare mailing labels and correspondence for the Principal and Associate Principal.
  • To draft statistical, narrative and other reports.
  • To transfer student files to receiving schools.
  • To replace Administrative Assistant when necessary.
Kahnawà:ke Education Centre Job Description
Clerk/Receptionist
Department of Education

Skill & Competency Requirements

Core Competencies:
The necessary core competencies for this position include:
  • Strong interpersonal skills
  • Strong organizational skills and the ability to multi-task
  • Excellent time management skills
  • Teamwork
  • Professionalism and high ethics standards
Technical Competencies:
Required technical competencies for this position include:
  • Excellent oral and written communication skills
  • Excellent customer services skills, with the ability to use discretion, patience, tact and respect for
confidentiality

  • Good knowledge of all Microsoft Office programs systems
  • Operational knowledge of general office equipment and practices &
Education, Knowledge & Experience

  • D.E.C. in Office Systems Management OR equivalent discipline with a minimum 3 years related experience
OR Vocational Diploma in Office Systems Management with a minimum 2 years experience OR 5 years
related administrative experience.

  • Knowledge and comprehension of the Kahnawà:ke Education System programs and services, administrative
and operational policies and procedures.

  • Knowledge of the Kanien’kehá:ka culture, and socio-economic issues.
  • Complete proficiency in English language.
  • Proficiency in Kanien’kéha language and French language is an asset.