Acadia Broadcasting Limited , a privately-owned group of radio stations, is recruiting for an Administrative Coordinator to join the corporate Head Office team in Saint John, NB.
Reporting to the Credit & Billing Manager, the Administrative Coordinator is responsible for the scheduling of all on air announcements, advertising, and promotions. This position interacts with sales, creative writing, programming, and the promotions department, and is essential to the smooth operation of the station.
The office offers a great team environment while also allowing for individual project work. This is a full time, Monday to Friday role, offering full health and dental benefits, and retirement savings plan. Work-life balance is highly encouraged.
The duties and responsibilities include, but are not limited to:
Scheduling on-air announcements, promotions, and advertising
Create and distribute daily commercial airtime logs for select stations
Perform daily deposits and balance payments within the system
Generate and distribute invoices and account statements on a timely basis
Ensure customer accounts are maintained and updated
Provide reports and support to stations and their team members
Regular interaction with advertising customers
Ensure consistency and compliance to process and timelines
Being part of a team performing continuous process improvement
Ensuring contractual rate integrity and consistency for orders entered within the system
Ensuring proper approvals are received on all transactions
Verifying that transactions comply with credit policies and procedures
Performing general office duties as required
Other duties as assigned
High school diploma plus some college in a related field
Highly organized with great attention to detail
Ability to multi-task, prioritize and meet deadlines in a high paced environment
Strong written and verbal communication skills
Has a desire to learn and is highly adaptable to change
Computer literacy – working knowledge of MS Office Suite is expected
Works well independently and as part of a team
Experience in an administrative role would be considered an asset
You will have the opportunity to be exposed to all facets of radio and there will be times when you are asked to perform duties outside your normal routine. Although industry experience is not required, it would certainly be an asset. As a company, we believe investment in growth of employees is important; on the job training and growth opportunities will be provided.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.