Employment Opportunity & Training Opportunity Notice: EX19-933
Should there be no fully qualified candidates for this position,
less qualified candidates who can be expected to meet the required
qualifications within a reasonable period may be considered
for this position as a training/development opportunity.
Reporting Location: Tom Davies Square
Estimated Probable Duration: Up to Eighteen (18) Months
70 Hours Bi-Weekly
Start Date to Follow Selection Process
The Purchasing Section, Finance, Assets and Fleet Division, Corporate Services Department of the City of Greater Sudbury, requires a Purchasing Co-ordinator. The successful candidate must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $32.10 to $39.28 per hour (Training Opportunity range of pay is $29.76 to $37.54 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met).
Under the general supervision of the Chief Procurement Officer.
Receive requisitions from CGS Departments; co-ordinate and control the timely and cost-effective procurement of operating goods, services and construction, and develop options for substitutes when required; create and authorize the release of purchase orders.
Assist authorized persons with the monitoring and analysis of the marketplace to ensure that vendors meet CGS specifications for the purpose of processing purchase orders and cost effective procurement. Assist with negotiations with vendors when applicable.
Prepare, review, issue and award quotations for the acquisition of goods, services or construction.
Co-ordinate, create and maintain blanket orders and standing offers for CGS.
Co-ordinate, prepare, issue and award competitive bid solicitations (tenders or request for proposals) on behalf of Authorized Persons for the procurement of goods, services and/or construction.
Prepare and maintain accurate records and documentation on all solicitations, purchase orders, contracts and related correspondence.
Co-ordinate or make recommendations for the disposal of surplus and obsolete materials.
Oversee and recommend where applicable vendor pre-qualification, information gathering or other related processes for quotations, competitive bid solicitations, blanket orders and standing offers.
Recommend revisions to business processes, procedures and policies.
Provide training to authorized persons and requisitioners.
Issue and amend purchase orders in accordance with City’s policies and by-laws up to an established maximum limit.
Resolve problems and provide guidance to Authorized Persons with respect to CGS Purchasing By-laws, policies and procedures.
Assist with the testing and/or implementation of new functionality and upgrades to PeopleSoft Purchasing modules. Develop and maintain PeopleSoft Purchasing User manuals.
Co-ordinate and maintain the procurement card system in accordance with the City’s policies.
Develop and maintain a thorough working knowledge of procurement best practices, CGS’s Safety Manual, applicable municipal by-laws and the applicable Provincial Legislation listed therein.
Perform other related duties as required.
Community College Diploma in Business Administration or a related discipline.
Professional Purchasing Designation an asset (e.g. Supply Chain Management Professional (SCMP) or Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB) or equivalent.
Two and one-half (2½) years up to and including five (5) years of related experience in purchasing and bid solicitations for the acquisition of goods, services or construction in a highly diversified public or private sector organization.
Considerable knowledge of business practices related to procurement and supply management.
Strong knowledge and experience with contract documents and preparation of quotations and competitive bid solicitations.
Strong functional knowledge and demonstrated ability in the use of computerized purchasing systems such as PeopleSoft Purchasing module.
Proven ability related to microcomputer software applications and administrative systems (e.g. word processing, computerized spreadsheet applications, information input and retrieval, etc.).
Knowledge of applicable legislation and related regulations governing public procurement.
Best practices within areas of responsibility.
Horizontal linkages to other relevant governmental levels and services, as well as the private sector.
Ability to demonstrate interpersonal skills in dealing with the public and operating departments in a courteous and effective manner.
Knowledge and demonstrated ability in corporate core competencies (e.g. customer service, communication, team work, initiative/self-management, accountability, etc.)
Ability to balance conflicting demands from stakeholders.
Excellent use of English; verbally and in writing.
French verbal skills an asset.
Satisfactory health, attendance and employment history.
Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
How to Apply:
Qualified candidates should submit their résumé in confidence by Friday, December 13, 2019 at 4:30 PM to: Citizen Service Centre, The City of Greater Sudbury, PO Box 5000, Station A, 200 Brady Street, Sudbury, Ontario, P3A 5P3, Facsimile number: 705-673-7219 or by e-mail to: firstname.lastname@example.org Any application received after this deadline will not be considered. Please reference the Employment Opportunity number (EX19-933) on your resume.
For further instructions on how to apply to this position, please visit our How to Apply section.
The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and welcomes submissions from all qualified applicants.
Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Hiring Manager.