Office Clerk (part-time)

Cornerstone Properties Ltd. - Victoria, BC (il y a 30+ jours)

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Part-Time Clerk

Cornerstone Properties Ltd. has been servicing Victoria properties since 1987 and is currently seeking to fill a Part-Time Clerk position three days per week in our Maintenance Department.

The key duties are as follows:

ADMINISTRATION

  • Once a week, review equipment sign out sheet and ensure the equipment is accounted for.
  • Miscellaneous projects, researching, typing as required, including department meeting minutes.
  • Type quotes as required.
  • Update Dropbox with calendars, building information sheets, complete property lists, asbestos updates, staff meeting minutes and contact lists. Delete all closing properties.
  • Update emergency binder and the three office binders with building information sheets and strata council lists.
  • Keep the emergency tote stocked with new emergency work order sheets, emergency pager log sheets, door hangers, etc.
  • Update the opening/closing sheet for CMS binders and the tech room.
  • Print the asbestos list for the technician room.
  • Update answering service with on call schedule once/month
  • All department filing.

ACCOUNTS PAYABLE

  • Check WCB for supplier coverage.
  • Match packing slips to invoices.
  • Enter invoices into Sage.
  • Review supplier statements and reconcile if required.
  • Process/batch invoices for cheque run.
  • Print cheques and submit for signature.
  • Contact suppliers with credit card payments.
  • Print credit card payments.
  • File invoices.

ACCOUNTS RECEIVABLE

  • Convert work orders into invoices.
  • Pull all time slips into invoice and verify hours are allocated correctly.
  • Create invoice and material list sheet if applicable.
  • Insurance invoices are invoiced in Sage and Excel.
  • Print time slip, material report, and project report from Sage for invoice.
  • Type invoice and confirm totals for hours and materials.
  • Submit invoices to be reviewed.
  • Distribute invoices for payment.
  • File invoices once signed copy received.

Requirements

· Must be a team player with good common sense.

· Excellent time management skills.

· Self-starter with exceptional organizational skills and strong attention to detail.

· Able to perform tasks independently.

· Remain positive and calm in a very busy environment.

· Demonstrates strong work ethics.

· Exude a “can do” attitude in all undertakings and be receptive to change and challenges.

· Sound knowledge of Microsoft Office programs.

· Knowledge of Sage Accounting.

· Business computer experience.

· Proactive customer service skills.

· Able to multi-task and meet deadlines.

Your Rewards:

  • Competitive salary.
  • 2 weeks paid vacation.
  • Regular training seminars.
  • Annual Team Building Golf Tournament
  • Bowling, pizza lunches and other team activities.
  • Family oriented.
  • Hours are Monday to Friday 8:30 a.m. to 4:30 p.m.

Please send resume and cover letter stating salary expectations to the HR Manager Deborah Blosmanis.

We thank all that apply for the position, however only those short-listed will be contacted.

Job Type: Part-time

Experience:

  • Office Clerk: 1 year (Preferred)