Job Description:Job Title:
Administrative Assistant - HIV Program
(Medical Office Assistant, Secretarial program)
Work Site: STOP HIV-AIDS: Three Bridges Community Health Centre, West End and DTES - Vancouver, BC
Status: Temporary Full Time
Start Date: As soon as possible until approximately September 2020
Salary: $23.07 - $25.24 per hour
Hours: 0830-1630, with Saturday, Sunday and statutory holidays off
Come work as a Program Administration Assistant with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health is looking for a Program Administration Assistant to join the Stop HIV-AIDS Initiatives team at Three Bridges Community Health Centre. Apply today to join our team!
As a Program Administration Assistant with Vancouver Coastal Health you will:
Work as a member of a multidisciplinary community health team, to provide administrative services and program support for Addictions and/or HIV / AIDS Services.
Act as a receptionist, schedule and confirm client appointments, create and maintain client records, receive and distribute client laboratory reports, and organize and process methadone applications.
Perform word processing and transcription duties; arrange, attend and take minutes of meetings, maintain and compile statistics, assist with research and other special projects, set up and maintain electronic and paper filing systems, and receive incoming/outgoing material.
Maintain inventory of program supplies, arrange for maintenance and repairs to the office and office equipment, operate office equipment, orient new and relief team members to the administrative policies and procedures, and engage in on-going team planning, and quality improvement activities.
Education & Experience
Grade 12 supplemented with an approved Medical Office Assistant/Secretarial program and three (3) years’ recent related experience, or an equivalent combination of education, training and experience.
Knowledge & Abilities
Knowledge & Abilities
Knowledge of office practices and procedures.
Knowledge of and proficiency in relevant software, including word processing, spreadsheet, graphic and database software application.
Ability to work with marginalized people struggling with severe illnesses and chemical dependency.
Ability to communicate effectively both verbally and in writing.
Ability to work independently and in cooperation with others.
Ability to plan, organize, and prioritize work.
Ability to analyze, problem solve and take initiative.
Ability to work with frequent interruptions and adapt to changes.
Ability to perform relevant calculations.
Ability to compile information.
Ability to operate related equipment.
Business writing skills.
Physical ability to perform the duties of the position.
The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
This posting has been posted internally and externally concurrently. External applicants will be considered after internals.
Only short-listed applicants will be contacted for this posting.
***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***
Thank you for your interest in Vancouver Coastal Health.