CLO Administrative Assistant

US Embassy and Consulates in Canada - Montréal, QC (il y a 30+ jours)

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Hiring Path:
  • Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - LE-7 is equivalent to FP-7. Actual FP salary determined by Washington D.C.

  • All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent

Appointment Type Details:
  • Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:
Part-Time 20 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties

The Assistant CLO supports the CLO Coordinator in their efforts to promote the well-being of American members of the US Consulate community and to carry out the CLO’s eight primary areas of responsibilities which include: welcoming and orientation, community liaison, events planning, education liaison, employment liaison, information and resource management, guidance and referral, crisis management and security liaison. In the absence of the CLO Coordinator, the Assistant CLO will use judgment to make decisions regarding inquiries on EFM employment, crisis management and security, education, information and resource management, guidance and referral, community liaison, event planning, and welcome and orientation.

Qualifications and Evaluations

Requirements:
EXPERIENCE: Minimum of three years of office and customer experience required. Excellent interpersonal public relations skills, good management and organizational skills, and ability to maintain confidentiality required. Must enjoy working with and assisting people.

JOB KNOWLEDGE: Must know how to organize events, how to do basic desktop publishing and how to prioritize and manage many tasks simultaneously.

Education Requirements:
High School Diploma required.

Evaluations:
LANGUAGE: Level 4 (Fluent) of English Speaking/Reading/Writing required. This may be tested.

SKILLS AND ABILITIES: Must be able to prepare orientation and other written information or guidance. Basic administrative skills, including use of Microsoft Office Suite. Knowledge of online design programs, Canva and Postermywall are encouraged.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.

Candidates who do not provide proof of eligibility to work in Canada, will not be considered

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Copy of Orders/Assignment Notification (or equivalent)

Residency and/or Work Permit

Passport copy

Degree (not transcript)

Degree with transcript

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.