Administrative Assistant

Manitoba Government - Winnipeg, MB (il y a 30+ jours)

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The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

The Department of Manitoba Justice is seeking a qualified individual to fill the position of Administrative Assistant, located in Winnipeg, Manitoba.

Conditions of Employment:
Must be legally entitled to work in Canada
Satisfactory Enhanced Security Screening
Satisfactory Criminal Record Check
Satisfactory Adult Abuse Registry Check
Satisfactory Child Abuse Registry Check

Qualifications:Essential:
Experience performing a wide range of administrative duties including but not limited to drafting correspondence (i.e. letters and reports), providing reception functions, managing, assessing and responding to inquires as well as file management
Experience in the maintenance of physical and electronic filing systems
Extensive experience working with highly sensitive and confidential information
Ability to work independently with minimal supervision
Experience working cooperatively as part of a team
Organizational and time management skills with the ability to prioritize individual workloads to adjust to varying demands
Excellent written communication skills
Excellent verbal communication skills
Excellent interpersonal skills
Ability to maintain accuracy and pay attention to detail
Extensive experience using computer software programs including Microsoft Office (Outlook, Word, OneNote, Excel, MS Access, PowerPoint and Publisher) and Adobe Professional

Desired:
Successful completion of a recognized secretarial/administrative training program

Duties:
The incumbent provides administrative and professional support to the Executive Director and acts as a liaison between the office and the senior/executive officers of the 15 law enforcement agencies within Manitoba. The incumbent provides core services in relation to the operation of the branch and its dealings with the Associate Deputy Minister’s office. The incumbent provides information and direction to the public, government officials, civil servants, and officials from other agencies. This position is responsible for the development, implementation, and maintenance of administrative and support systems and procedures to ensure that the branch operates in a timely, effective, and efficient manner. In addition, the incumbent is solely responsible for the organization, coordination, and audit of the grant process related to the Criminal Property Forfeiture Fund, Federal Proceeds of Crime Fund and victim compensation/hearing process.

Apply to:
Advertisement # 36008
Service Centre 1
Human Resource Services
1130-405 Broadway
Winnipeg, MB , R3C 3L6
Phone: 204-945-3204
Fax: 204-948-7373
Email: govjobs@gov.mb.ca

Please note that additional administrative or clerical positions may be recruited to through the Common Recruitment Initiative: https://www.gov.mb.ca/govjobs/info/programs.html#CRI

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions may be grieved and appealed. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.