Schedule: Monday - Friday, 8:30 - 4:30pm
Education Level: Community College
Career Level: Entry
Academic Program Advisor
For Department use only.
The mission of the School of Interdisciplinary Science is to be a national and international centre for interdisciplinary science education with a diverse culture that fosters exploration and discovery, emphasizes experiential, collaborative and student-centred learning, and sustains a rich network of community partnerships. We are committed to an interdisciplinary approach to the learning and teaching of science and to the exploration and application of effective methodologies to enhance student learning and help students reach their full potential. The School is the academic home to over 1900 students in three undergraduate academic programs including the Honours Integrated Science program, Life Sciences programs, and the Medical Radiation Sciences program. Each of these programs involves collaborative teaching by instructors from multiple Departments in order to offer a unique interdisciplinary learning experience for students.
The Academic Program Advisor will serve as a constant presence and resource for students, faculty and staff. This position requires the incumbent to be flexible and take direction from the Director, Administrator and Program Coordinators as necessary.
The Academic Program Advisor is responsible for providing academic advice at a program or department level which requires a thorough knowledge of program or department regulations as it pertains to course and program requirements. Also responsible for providing administrative support for a program or department.
Purpose and Key Functions:
Identify and analyze problems with the program and prepare recommendations for review and approval.
Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
Advise registered and prospective students of program options and requirements.
Ensure that students understand that all course and program selections adhere to established academic, prerequisite, and graduation requirements for the program.
Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.
Review, evaluate, and provide recommendations on applications to ensure students are eligible to transfer into, continue in, and graduate from the program.
Investigate questions and resolve problems concerning program, curricula, and admissions.
Act as a mediator between faculty and students when dealing with various issues such as special accommodations, scheduling conflicts, and grades.
Gather and compile information required for a variety of documents and reports such as program accreditation, enrolment, and degree audits.
Write a variety of documents such as correspondence, reports, and procedure manuals.
Contribute to the development of student surveys and disseminate surveys to applicable groups.
Review applications for a variety of scholarship competitions and ensure they contain the required information and meet the defined eligibility requirements.
Notify applicants of the status of their application.
Review applications and provide comments and recommendations to the selection committee for their consideration and approval.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Develop marketing and advertising brochures.
Promote the program to visitors and representatives both internal and external to the University.
Create content for the program website.
Plan and coordinate a variety of departmental events and activities.
Prepare and work in consultation with faculty and staff to coordinate the program timetable.
Update and maintain information in a variety of databases and spreadsheets.
3 year Community College diploma in Office Administration or related field.
Requires 3 years of relevant experience.
For Department use only.
This position requires the skills of a good team player, attention to detail and diligence, the capacity to adapt to a constantly changing environment, and excellent oral and written communication skills.
Previous experience in an academic role at McMaster or another institution of higher education would be an asset. Previous experience with Mosaic or other enterprise systems would be an asset
To apply for this job, please submit your application online. Applications must include a cover letter and resume.
This position will be working remotely, likely for the entirety of the position.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.
In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.