Administrative Assistant

Kahnawake Education Centre - Ville de Québec, QC (il y a 30+ jours)

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KAHNAWÀ:KE EDUCATION CENTER
P.O. BOX 1000

KAHNAWAKE, QUEBEC J0L 1B0

TEL: (450) 632-8770 FAX: (450) 632-8042

WWW.KECEDU.CA

EMPLOYMENT OPPORTUNITY

POSITION: ADMINISTRATIVE ASSISTANT

LOCATION: KATERI SCHOOL

SALARY RANGE: $34,654 - $41,585

DURATION: Indeterminate Contract with three (3) month probationary period

Tentative start date: Monday, April 13, 2020

DESCRIPTION:
  • DEC in Office Systems Management or Equivalent Discipline with three (3) years related experience OR Vocational Diploma in
Office Systems Management with two (2) years related experience OR Ten (10) Years Related Administrative Experience.

  • A strong knowledge and/or experience in strategic planning exercises and communications planning.
  • Knowledge and comprehension of the Kahnawà:ke Education System programs and services, administrative and operational
policies and procedures.

  • Knowledge of the Kanien’kehá:ka culture, and socio-economic issues.
  • Complete proficiency in English language.
  • Proficiency in Kanien’kéha language and French language is an asset.
APPLICATION DEADLINE: Wednesday, April 1, 2020 at 12:00 pm

REQUIREMENTS: All required documents must be submitted before the deadline for your application to be considered:

  • Résumé
  • Letter of Intent
  • Name and contact info for three (3) recent professional references
  • Provide proof of educational requirements (see attached job description for the qualifications)
The Kahnawà:ke Education Center wishes to thank all those who apply. However, only qualified candidates with complete applications

will be contacted for an interview.

PLEASE SEND YOUR APPLICATION AND ALL REQUIRED DOCUMENTS TO:
HUMAN RESOURCES DEPARTMENT

Kahnawà:ke Education Center

P.O. Box 1000

Kahnawà:ke Mohawk Territory

J0L 1B0

Email: cv@kecedu.ca

Job posting and Job Descriptions are available on-line at www.kecedu.ca and will be available at the Kahnawà:ke Education Center

reception desk. If you would like any additional information regarding this employment opportunity, please do not hesitate to contact

the Kahnawà:ke Education Center, Human Resources Department at 450-632-8770.

Kahnawà:ke Education Centre Job Description
Administrative Assistant

General Information

Position Title: Administrative Assistant

Reports To: Principal

Direct Reports: n/a

Date: September 2017

About Kahnawà:ke Education Center

The mission of the Kahnawà:ke Education Center is to provide the children who live in Kahnawà:ke with a solid and well-
rounded education laying the foundation for their future careers. The mission of KEC is carried out by the Kahnawà:ke
Combined Schools Committee (KCSC) as well as the administrative arm of KEC. The KEC is responsible for the
operation and support of three schools in the Kahnawà:ke community and post-secondary administration.

Position Summary

The main purpose of the Administrative Assistant role is to provide administrative and secretarial support to the office of

the Principal.

Key Responsibilities

Responsibility 1: Administrative Support of the Principal

  • To provide administrative support to the Principal.
  • To act as a main contact person, organize, prioritize and coordinate schedules, contacts and activities on behalf of the
Principal.

  • To ensure the Principal is provided with up-to-date information from staff within the organization.
  • To initiate and prepare correspondence for the Principal as well as to handle all photocopy and fax requests,
purchase orders, tracking, account coding, etc.

  • To participate in various meetings, briefings, committees, sub-committees and workshops as requested.
Responsibility 2: Communication

  • To produce and distribute any communication pieces required by the Principal.
  • To assist in the design and implementation of communication strategies and products as requested.
  • To provide assistance in the writing of press releases, public service announcements and any other media releases.
Responsibility 3: Secretarial Support of the Department

  • To prepare agendas and schedule presentations for meetings as requested.
  • To coordinate and act as recording secretary at meetings and to transcribe, review, edit and ensure the distribution of
meeting minutes within 72 hours of meeting completion.

  • To complete preparation and packaging of the supporting documentation within the pre-established timeframe.
Skill & Competency Requirements

Core Competencies:
The necessary core competencies for this position include:
  • Strong Interpersonal skills
  • Exceptional time management and organizational skills
  • Confidentiality and integrity
  • Ability to meet numerous deadlines and multitask effectively
  • Professionalism and high ethics standards
Technical Competencies:
Required technical competencies for this position include:
  • Superior oral and written communication skills
  • A strong knowledge of computer systems including word processing, desktop publishing and use of the internet
Kahnawà:ke Education Centre Job Description
Administrative Assistant

Education, Knowledge & Experience

  • DEC (Diplome d’Etude Collegiales) in Office Systems Management or Equivalent Discipline with three (3) years
related experience OR Vocational Diploma in Office Systems Management with two (2) years related experience OR
Ten (10) Years Related Administrative Experience

  • A strong knowledge and/or experience in strategic planning exercises and communications planning.
  • The ability to speak Kanien’ke:ha and French is an asset.