External Job Description
Halifax Regional Municipality is inviting applications for the 18 month term position of Procurement Officer with Procurement, Finance and ICT. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Aboriginal persons and people from the LGBTQ+ community. HRM encourages applicants to self-identify.
Under the direction of the Team Lead, Procurement Service Delivery and senior Procurement staff, the Procurement Officer is responsible for the full acquisition of goods and services required for HRM and its Agencies, Boards, and Commissions. Procurement Officers will specialize in commodities and processes in order to perform their jobs effectively and be able to provide expert advice and assistance to Procurement staff and client departments. The incumbent will have a direct impact on the timeliness and integrity of information recorded in HRM's financial system.
DUTIES AND RESPONSIBILITIES:
Collaborates with HRM staff, vendors, and technical experts in preparing specifications for quotations, tenders, and supply agreements in a clear and concise manner.
Utilizing sound procurement practices and following policy, prepares documentation and issues quotations for public bid. Evaluates responses and recommends award. Prepares contract with vendor and maintains contract after award, ensuring that all are kept current and complete.
Through experience, obtains a knowledge of the commodities assigned, and remains current with industry trends and new products and services which may benefit HRM.
Obtains quotations for emergency requests from departments.
Communicates procurement transactions to client departments and vendors.
Maintains assigned contracts, ensuring that all are kept current and complete.
Prepares purchase orders and related documents.
Collaborates with vendors and HRM staff to promote good relations, ensure vendor compliance with HRM's requirements, and minimize the total cost of purchases.
Monitors contracts and vendor performance and consults with vendors to implement corrective action when required.
Provides advice to clients regarding HRM Procurement policies and procedures.
Acts for other Procurement Officers as required during short-staff situations.
Contributes to team activities and goals, and continuous improvement initiatives.
May perform other related duties as assigned.
Education and Experience:
Recognized procurement designation or an equivalent combination of education and experience;
5 years of progressive procurement experience, with 2 years as a Procurement Officer or similar position;
Previous experience using SAP is considered an asset.
Technical/Job Specific Knowledge:
In-depth knowledge of sound procurement practices, including quotations;
Knowledge of HRM's Procurement Policy and processes is an asset;
Knowledge of computers in a Windows environment, plus intermediate skill using standard word-processing and spreadsheet applications.
Security Clearance Requirements: Applicants may be required to complete an employment security screening check.
Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.
Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.
Competencies: Analytical Thinking, Communication, Customer Service, Organization and Planning, Teamwork and Cooperation, Values and Ethics, Valuing Diversity
WORK STATUS: Temporary, Full Time
HOURS OF WORK: Monday to Friday, 8:30am to 4:30pm. Some overtime may be required.
SALARY: $32.43 per hour, Level 7 as per the NSUPE 13 Collective Agreement
WORK LOCATION: 40 Alderney Drive, Dartmouth, NS
CLOSING DATE: Applications will be received up to midnight on Tuesday, January 28, 2020.
This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.
Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.
During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Qualified HRM retirees may also be considered for competitions. In these circumstances, a form of employment may be offered, including term and/or contract employment.