Administrative Assistant - Burnaby and Langley

Great Northern Engineering Consultants - Burnaby, BC (il y a 30+ jours)

Postuler dès maintenant

At Great Northern Engineering Consultants Inc. (GNEC) we believe that people are our greatest asset. We provide an environment for employees that encourages them to perform to their highest potential, is respectful, and provides opportunities for their professional growth.

GNEC is a progressive engineering consulting company specializing in the design of: Roadway Lighting, Traffic Systems, Intelligent Transportation Systems (ITS), Building Systems, and Power Distribution. GNEC is a wholly owned subsidiary of TWD Technologies Ltd – and we are growing.

We are looking for a highly motivated individual to join our team in the blended role of Administrative Assistant / Coordinator. The ideal candidate will be comfortable with minimum supervision and be results driven. This role will support three offices in the Lower Mainland: one GNEC and one TWD office in Burnaby, and one GNEC in Langley, under the direction of the Office Manager.

What You'll Be Doing:

  • General office administration including keeping inventory and ordering office, kitchen and maintenance supplies;
  • Maintain a professional and welcoming office over and above the maintenance services provided by outside contractors;
  • Assist with project coordination with regard to project deliverables and submissions, document control, payment status, and scheduling;
  • Assist in the production of proposals, reports and other documents;
  • Arrange and track shipping by courier of documents and drawings;
  • Assist in business development activities including arranging attendance at conferences, production of promotional materials, ordering materials, set up of conference booths, etc.;
  • Assist in updating intranet, GNEC website, LinkedIn accounts and other social media accounts;
  • Draft project write ups and prepare project sheets for promotional purposes;
  • Assist in the creation and formatting of Microsoft Office documents;
  • Generate simple office management type reports;
  • Assist in the preparation and distribution of meeting agendas and minutes and follow up on action items;
  • Arrange meals and refreshments for office events;
  • Assist in digital and hard copy file management including filing;
  • Answer phones, direct calls and take messages;
  • Water plants;
  • Undertake regular cleaning and sanitizing of offices in accordance with COVID19 Safety Plans (expected to only be short term); and
  • Travel between the three offices although based primarily in the Burnaby office.

What You'll Need:

  • Fluency in English;
  • Strong written and verbal communication skills;
  • Computer literacy including intermediate experience with Microsoft products and other typical office software;
  • 3+ years of relevant experience or an equivalent combination of education and work experience in an office administration;
  • A bachelor’s degree or diploma in business administration or related field is considered an asset;
  • Previous experience in an office administration position, or a similar capacity, is required;
  • Prior project coordination experience is preferred;
  • Basic understanding of accounting principles (invoicing, accounts payable, accounts receivable, etc);
  • Ability to multi-task in a fast-paced office environment;
  • Class 5 BC Drivers License.

Job Types: Full-time, Permanent

Benefits:

  • Dental Care
  • Disability Insurance
  • Employee Assistance Program
  • Extended Health Care
  • Life Insurance
  • On-site Gym
  • Paid Time Off
  • RRSP Match
  • Vision Care
  • Wellness Program

Experience:

  • administrative: 3 years (Preferred)
  • project coordination: 2 years (Preferred)

Location:

  • Burnaby, BC (Preferred)

Language:

  • English (Required)

Work remotely:

  • No