Assistant Director

Sir James Douglas Out of School Club - Victoria, BC (il y a 30+ jours)

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Title: Assistant Director


Please note our office will be closed for Winter Break December 23, 2019- January 6, 2020, during this time email applications will still be received and reviewed.

Reports directly to the Director of the Out of School Club. The Assistant Director is responsible for supporting the Director through delegated duties. They provide hands on mentorship to staff, program communications and financial accountability. They ensure all OSC operations remain in conjunction with our Society Act and V.I.H.A. licensing regulations. Competitive Salary available to successful applicant including extended health benefits and holidays after completed probationary period.


  • Ensures consistent operation of the centre in the Directors absence.
  • Preforms in house monthly financial accounting under Directors review and Treasures verification. This includes expense tracking, invoicing, budget allocation, provincial subsidies, Child Care Operating Funding Program and accounts receivable.
  • Maintains current enrollment specifications for all programs.
  • Seeks and applies for OSC grants and bursaries.
  • Implements fundraising campaigns and goals.
  • Monitor the facility, ensuring a safe and healthy place for children, both inside and out, in accordance with V.I.H.A. Licensing. This includes light maintenance of furniture, window coverings, play structures etc.
  • Accountable in ratio due to staffing shortages and unforeseen absences.
  • Collaborates with Director to ensure staff are familiar with all pertinent information regarding children’s file requirements; persons not allowed to pick up, court orders, allergies, dietary restrictions, medical conditions and special circumstance.
  • Co-chairs, with the Director, at least one staff meeting per month outside of regular working hours, with the exceptions of July and August.
  • Works with the Director to ensure overall function of business direction is established and program goals are met.
  • Attends OSC Board of Directors meetings where required by the Board (i.e. once per month outside normal working hours). Provides written and verbal overviews to the Board of the previous month’s activities.
  • Assists with implementation and evaluation of performance standards, service levels and operations. This includes ensuring the Sir James Douglas school calendar, rules and regulations of the school, OSC staff/substitute list, WITS program, Second Step, and any other policies and practices are incorporated into OSC programming and policy requirements.
  • Assists the Director in providing leadership to all OSC staff and volunteers, establishing a positive and professional work environment while ensuring all OSC expectations are met.
  • Assists in human resources supporting Directors management structure (including assignment of work, staff scheduling, recruitment, performance management, leave approvals, training, orientation and bi-weekly pay roll).
  • Under the discretion of the Director is responsible for operational budgets, expenditure monitoring, and reporting. Working with the Board, oversees the development of annual budgets and allocations to individual programs. Provides monthly budget reporting. Identifies budget pressures as they arise and ensures OSC is effectively managing finances.
  • Assists Director in providing advice to the Board, proactively raising issues, concerns, and progress reports towards achievement of the OSC’s goals.


  • Compliance with the Child Care Licensing Regulation Part 3, which includes:
  • Valid First Aid and CPR certificate
  • Compliance with immunization and tuberculosis control programs
  • Statement signed by medical practitioner indicating physically and psychologically capable of working with children and carrying out assigned duties in a community care facility
  • Criminal Records Check
  • Provide three work references
  • Class 5 Drivers’ License
  • Certification and extensive training in child development and related practices.
  • Experience in a leadership role managing childcare operations.
  • Competent in Microsoft Office including Word and Excel programs.
  • Must have valid Early Childhood Education or Assistant Certificate to participate in BC, or willing to obtain within 3 months of start date.


  • Competitive wage
  • Continuous support for professional development
  • Comprehensive Benefit Programs
  • Holidays including two week Winter Break
  • Safe and friendly work environment
  • Beautiful work environment minuets away from the ocean
  • Rewarding position making a difference in the lives of young people each and every day

Job Type: Full-time


  • Management: 1 year (Preferred)
  • Child Care: 1 year (Preferred)


  • Secondary School (Preferred)


  • Victoria, BC (Required)


  • ECE/A (Preferred)
  • 20 hours of child care development or equivalent (Preferred)
  • Criminal Record clearance (Required)


  • English (Required)