Finance Assistant _ Hawkesbury ON

Contak Staffing Solutions - Hawkesbury, ON (il y a 30+ jours)

Postuler dès maintenant

Daily Tasks:

  • Update, Approve & Post Labour entries & corrections according to collective agreement
  • Process all workflows PO & non PO related to be approved (code & action all workflows received from previous day)

Weekly Tasks:

  • Review & approve cash requirements for VPON & VPFO, manage cashpools
  • Process work orders to a 94 status
  • Process work orders to a 95 & 99 status
  • Sales Update
  • Match Sales Invoices with JDE report after posting
  • Reconcile JDE time sheet & manually adjust for breaks, salary adj, OT, Call INs, etc.
  • Prepare, send & review payroll to GBS for hourly employees every Tuesday by noon for ADP processing
  • Prepare deposit slips for CAD payments & deposit at bank
  • Prepare deposit slips for USD payments & mail to bank
  • Update vacation, personal & sick leave calendars
  • Update overtime banked spreadsheet
  • Prepare OT worked & refused spreadsheet for supervisors & Union
  • Prepare & send JE for hourly payroll to FRSJE
  • Prepare Union spreadsheet, total to match hourly payroll JE & send to A/P for payment
  • Prepare savings plan JE, total to match hourly payroll JE
  • Match savings plan RBC report with remittance amount from hourly payroll
  • Verify/approve CAD check run


  • Execute bi-weekly payroll of hourly employee and payroll related tasks including update of vacation and absentism calendar, reconcile saving plan/humanity fund/union dues, manage safty boots allowance/meals according to Collective Agreement
  • Prepare chargeback to union for employees who attented union meetings & time was paid through payroll


  • Manage and reconcile tax liabilities (GST, QST, HST, PST, withholding tax), submit reports online to tax authorities, communication to tax authorities, prepare JE related to tax for GBS
  • Reclass cellular phone charges
  • Reconcile petty cash & prepare JE
  • Reconcile 1250 account
  • Create misc. invoices for chargeback (VPFO, VPFS, VPAW, VTC, BTG, Capstone)
  • Calculate premium payments for WSIB, CNESST, Worksafe BC
  • Provide Manulife payment information to VPONAP for hourly employees
  • Reconcile RBC saving plan report with payroll deduction & contributions to ensure transfers match. Process work orders to a 94 status - Day 1
  • Process work orders to a 95 & 99 status - Day 1
  • Sales Update - Final - Day 1
  • Match Sales Invoices with JDE report after posting
  • Completion Stop - Day 1 after sales completed


  • Calculate new vacation % at collective agreement date (June) & vacation days change at Calendar year
  • Send to HRGBS for changes required in ADP


  • Prepare new salary spreadsheets for hourly payroll according to collective agreement - must be signed by Operations Manager
  • Prepare new calendars & spreadsheet for new year
  • Prepare new OTbank form to be completed, signed & approved by each employee how wants to take part
  • Prepare new savings plan form to be completed, signed & approved by each employee for their new yearly contribution
  • Prepare archive boxes & log box # / description / year / destroy year

When needed

  • Request wire transfer to EURO account
  • Provide support to Hourly Payroll for HR related issues (i.e. STD, Benefits, Status Changes, etc.) Send approved forms to optometrist for safety glasses
  • Prepare deposit slips for CAD & USD payments and deposit at bank, request wire transfers to EUR or USD accounts

Schedule : Monday to Friday 8am to 5pm

Possibility of permanent employment

Bilingual Preferred _ English required
DEC / BAC Accounting / Finance required

Available immediately

Salary to discussed according to experience

Type d'emploi : Temps Plein, Temporaire


  • analyste comptable: 6 ans (Souhaité)
  • technicien à la paie: 5 ans (Souhaité)


  • Baccalauréat (Souhaité)