Administrative Assistant to Director of Health Services/Site Lead

Nova Scotia Health Authority - Truro, NS (il y a 30+ jours)

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Req ID: 79182
Location: Northern Zone, Colchester East Hants Health Centre
Company: NSHA
Department: 50016834 OPNZ Director CEHHC
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: Non-Union position
Posting Closing Date: 15-Jul-20

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community-based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Job Information

CEHHC is a regional facility in the Northern Zone. The local leadership is comprised of 1 Director of Health Services who also serves as the site lead. The local Health Service’s team consists of 9 managers which oversee ambulatory care, emergency, ICU, dialysis, surgical inpatient, medical inpatient, women and children’s health, surgical services, inpatient psychiatry and access & flow. The Administrative Assistant coordinates all administrative requirements and activities and provides client service to the Director of Health Service’s team.

Responsibilities

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other including Health Services Managers as required.

Qualifications

  • Post-Secondary diploma in a recognized office administration, business administration or secretarial program required.
  • 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
  • Undergraduate degree is an asset.
  • International Association of Administrative Professionals (IAAP) certification is an asset.
  • Excellent communication, interpersonal, prioritizing and organizational skills are required.
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
  • Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
  • Competencies in other languages an asset, French preferred.
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Permanent Full Time Position; 75 hours biweekly

Salary Information

$21.5442 - $26.9303 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date. Successful external applicants will be required to submit the below documents and assume any associated costs, as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid Registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy. Only online applications are accepted.

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