Program and Events Coordinator

McMaster University - Hamilton, ON (il y a 30+ jours)

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Schedule Monday-Friday, 8:30am-4:30pm, 35 hours/wk
Education Level 2 years Community College Diploma in Office Administration or a related field
Career Level Requires 2 years of relevant experience

Job Description

Paul R. MacPherson Institute for Leadership, Innovation and Excellence in Teaching is a central service unit which supports McMaster University instructors, students, and staff in improving and enriching teaching and learning.

Four pillars for the MacPherson Institute are:
To develop a strong program of professional learning for individual teachers that will inspire broad engagement across disciplines and the academic career span;
To support curriculum development and revision that foster deep student engagement in learning;
To build capacity for research into teaching and learning in the disciplines that has a direct impact on the learning experiences of McMaster students; and
To enable the use of contemporary technology tools to enhance learning.

General Description

Responsible for supporting, planning, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

Representative Duties and Responsibilities

Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
Communicate and work collaboratively with various internal and external organizations and departments.
Attend events to monitor arrangements and ensure the smooth functioning of all activities.
Distribute evaluation surveys to event attendees and volunteers and collect feedback for assessing and improving future events and activities.
Prepare a briefing report after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
Plan and coordinate a variety of program activities and events by booking and setting up venues, arranging catering and other contracted services, preparing schedules and agendas, and working with department staff on promoting events.
Develop the program budget for review and approval. Implement and maintain the program budget and expense reports.
Prepare estimates of time and resources required for various events.
Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
Write a variety of documents including, but not limited to, reports, correspondence and minutes.
Provide faculty and staff information regarding program policies and information about program requirements.
Provide work procedure advice and guidance to staff.
Review current academic calendar, and recommend and prepare curriculum revisions and programming schedules.
Update and maintain a variety of records and databases.
Gather and compile information required for a variety of documents and reports.
Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
Support the delivery and review of academic and scholarly programs and resources.

Supervision

Ensure adherence to quality standards and procedures for short-term staff and volunteers.
Provide orientation and show procedures to others.

Qualifications

2 years Community College Diploma in Office Administration or a related field
Requires 2 years of relevant experience.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679