Want to be a Smartian?
RecycleSmart is a B2B managed services firm that provides outsourced management of waste, organics and recycling. Our passionate experts consult to help increase diversion and sustainability practices for companies spanning a broad range of industries across Canada. We do our part to ensure we make the world a better place! You can learn more here: https://recycle-smart.com/
For the third year in a row we have been in the top 25 Fastest Growing Companies in Canada for the Canadian Business’ Growth 500 and in its inaugural year, was highlighted on the Globe and Mail’s Top 400. A few others for us to humbly brag about: Female Entrepreneur of the Year. This proves that what we are doing at RecycleSmart is working. Companies believe in us and want to continue to work with us because #SmartWorksHere
This is why we need you! RecycleSmart is a dynamic, fast-paced, fun, collaborative environment where we value innovation while helping our teammates and customers grow. At our Head Office in Richmond we have DOGS! free snacks, ping pong table and super cool bean bag chairs. If you work in one of our other cities across Canada, you get to work from the comfort of your home- I hope you have snacks.
You must be open-minded, flexible (not the touching your toes type), resilient and thrives with change. You are self-directed, yet supportive for your team, confident, driven, reliable and wanting to broaden your skill set – a true Smartian in speech and action. Come and #GetYourSmartOnJob
The Coordinator works with and supports the Strategic Sourcing Manager by providing general administrative support in the area of purchasing for waste and recycling services and vendor management to ensure success for our Business Development and Account Managers’ to service our customers. We are looking for one person either in Richmond, Calgary or Toronto.
Work with service providers and obtain preferential pricing to maximize profitability for “one off” locations that do not fall into market areas where Master Services Agreement exist.
Review temporary service pricing by market area and work towards consolidating purchasing for all temporary services
Assist in the monthly review of all rebate details by vendor and work towards a formal analysis and reporting structure by market area and by commodity type.
Assist with quarterly purchase cost review to ensure maximum accuracy of purchase information in ERP.
Ensure monthly review of Vendor Expiry date to ensure all expiry dates are current and to also identify and action expiring contracts by drafting and sending required notices within specified time frame for compliance.
General vendor communication as required
Prepare “short form RS Agreement”, for Single locations
Assist with major procurement/RFP activities by verifying current services and costs against hauler information and invoices
Responsible for ensuring the confirmation of purchase costs with service providers once new agreements are signed to ensure accuracy on invoicing.
Responsible for communication to all service providers on the installation/removal of monitoring equipment and ensure cooperation from service providers on the installs.
Assist with the management of the Vendor Compliance program (eg. Complyworks) to ensure service provider provide the required compliance documentation.
Work with SSM and other departments to standardize the RS communication with service providers.
Provide general reports from ERP on service provider performance, invoicing and cost analysis as required, report on these KPIs to management team.
Identify areas for process improvement.
Build and maintain positive relationships with vendors through efficient, timely communications.
Other duties as required.
Education: High School required, minimum 5 years office experience
Technical: Strong MS Excel skills, MS Office, and Dynamics NAV/CRM is preferred
Strong analytical skills
Able to review and analyze purchase costs
Critical thinking skills and good judgment
Ability to work independently but also succeed in a team environment
Demonstrated interpersonal skills in establishing cooperative working relationships both internally and externally
Strong time management skills
Strong attention to detail
Succeed in a multi-task environment and can prioritize
Excellent listening skills
A home office will be set up for you. Must be able to travel to Vancouver for one week for training, company paid.
Given the volume of applications RecycleSmart receives only selected candidates will be contacted. Candidates who did not follow the application instructions will not be reviewed