Graham is a growing, dynamic and innovative construction solutions provider with history of success dating back to 1926. As an employee-owned company, youﾒll be able to capitalize on our collective success by becoming an owner yourself. You'll also be able to take advantage of professional development, learning and growth opportunities, while working on exciting, leading-edge projects.
We rank among Canada's largest construction companies, are a Platinum Member of Canada's 50 Best Managed Companies and are seeking top tier talent to further strengthen our capabilities. We provide a collaborative and caring culture and the necessary tools and support for you to succeed, both personally and professionally. If you're eager to work on innovative projects, be part of a great team and become an employee-owner, Graham is the place for you.
Our career opportunities extend well beyond construction and engineering. We also offer exciting career growth and development in areas such as: accounting; administration; asset management; business development; communications; estimating; finance; health, safety, environment and quality; human resources; information systems/technology; investments; legal and risk management; purchasing; and SAP. As a member of one of these groups, you will play an essential role in supporting the successful execution of our projects and overall business operations by advising and applying your expertise to various improvement initiatives within your functional area.
The Admin Assistant/Document Controller reports directly to the Senior Project Manager and provides document control and administrative support for the Buildings division.
As an Admin Assistant/Document Controller at Graham you will:
Perform daily administrative task such as filing, transmitting documents, making phone calls, organizing paperwork and other responsibilities
Receive goods, assist buyers and assist document control
Prioritize daily tasks, multi-task, and deal with a variety of personalities (internal & external)
Quickly shift priorities and deliver results
Be eager to take on new responsibilities and learn new tasks
Familiarity with SAP and/or Acconex is an asset
Control of new and revised documents; ensuring all current approved documents are available and maintained and are accurate in description; ensure quick, accurate retrieval of information
Administer and maintain the document control management process in accordance with policies, procedures, and Clients' standards: issuing, receiving, and distributing all documents, filing, archiving all incoming and outgoing documentation (hard and electronic copies)
Coordinating and tracking of all client issued documentation for pursuits, maintain and manage the flow of information between the pursuit team and the client.
Distribution of all documents to all required team members
Become an expert user in the use of web-based document control systems, (as required by the clients) including training users and assisting outside organizations (when necessary)
Printing of all RFQ's, RFP's, PA's, addenda etc.
Maintain current and accurate filing of pursuit documents in project folders: download files, upload files, print files as necessary
Manage Document Control Tracker: update and keep current the document control tracker on all pursuits
Manage SharePoint folders for all pursuits
Setup SharePoint access for outside partners if required, provide instruction to outside partners on the functionality of the SharePoint
Provide project administrative support to project team as required
High School graduate, Administration Diploma or equivalent experience
Prior document control experience in construction industry;
Previous document control experience an asset;
Accuracy and attention to detail is required.
Demonstrate developing verbal and written communication skills.
Compensation and Benefits:
Competitive salary with annual bonus potential
Comprehensive benefits package including dental, optical and medical and a company-matched pension plan.
Ownership and long-term equity opportunities
What we can offer you:
Strong commitment to safety in the workplace
Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast-evolving business sector
Commitment to the training and wealth of opportunities for career development across job categories, project types, and locations around North America
Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
We're Building careers, not filling jobs.
View available job opportunities and submit your application online at www.grahambuilds.com.
Applications will only be accepted as online submissions through the Graham website.
Please, no unsolicited resumes or phone inquiries from agencies, thank you.
Graham Management Services LP
10840 27th Street SE
Calgary, AB T2Z 3R6