Looking For A Part Time Rock Star Admin Assistant

Landscapers By Nature - Calgary, AB (il y a 30+ jours)

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The best landscaping company in the city (world?), with a stellar company culture? Absolutely.

Health benefits? Yep, those too, we even pay well!

Looking for a job with a company that is big enough to be well established, but still small enough to grow with and be part of the excitement? Somewhere you can really make a difference and be noticed? You got it!

Does this sound like you?

You are excited by spreadsheets and intrigued by learning new software systems.
Your friends joke about how organized you are, you are ‘the planner’ in your group of friends/family.
You are a perfectionist; the typos and grammatical errors in this job ad jump out and bother you.
You have experience as an administrative assistant or a similar role.
You can see yourself working hard with the rest of the LBN management team to support kind, respectful, and hardworking landscapers.
You want to work in a high-paced, small, growing business where you’re given a clear role and defined responsibilities.
You have a great attitude and are happy to help wherever you can, no matter how tedious the tasks may seem.
You want to take over and own this role while having a supportive management team to help you grow.

Company: Landscapers By Nature Ltd. (LBN) is an established leader in the landscape maintenance and snow removal market in Calgary. We are extremely proud of both our long-term customers and employees. We specialize in offering large condominium complexes professional grounds maintenance services year-round.

What we do isn’t really what matters. Why do we do it? We have a strong focus on building a team with a great culture, we have a lot of fun, we enjoy working hard as a team in a fast-growing company, and we are always looking for ways to improve. We all take great pride in the work that we do and work to reach our goals together. You’ve never worked for a trades business like this before. Check us out - www.LBNature.ca

Should you accept the challenge, this role will involve:
You will be introduced to the role with a list of specific responsibilities, how to deliver on them successfully, and what order you should focus on learning them. The Owner, CFO, Office Manager, and Operations Manager will spend focused time with you to develop your skillset and transfer these responsibilities to you efficiently. You will be positioned to take charge all things admin, and at some point, will touch every other role in the business.

You will maintain office systems and take care of recurring tasks, and be involved in developing and implementing new processes as our company grows. You will be involved in ‘score keeping’ to help us all keep a pulse on company performance. You will set up new systems, and help to identify opportunities for improvement.

You will act as an executive assistant for the owners, and focus on supporting other management and field staff roles by overseeing our systems and keeping everything orderly so that everyone can perform their day to day role effectively.

We are a young and driven management team who work very hard and value a rewarding lifestyle. Expect to put in a good amount of effort, but also to be supported and accommodated by the rest of the team. Vacations are well earned, and other management will happily step in to take over the reins when you need a break. You’ll hold regular goal setting and review meetings to share concerns, ideas, and successes.

Some of your day-to-day tasks will include:
Interoffice and external communication: Managing emails, phone calls, and our project management software.
Assisting all managers with any admin related tasks. The ability to keep a pulse on the day’s tasks, and then anticipate how you could help, rather than waiting for requests, is a huge asset in this role.
Software systems: Mastering, updating, and managing the various software systems used to keep our company running. Managing documents both digital and paper.
HR-related: Assist the office manager and answering questions from staff.
Mail and banking: Collecting and sorting mail, depositing cheques at the bank
Estimating and job handoff assistance: transforming measurements into estimates, preparing them for review/submission, then turning them into jobs in our software.
Office Inventory and Housekeeping: Ordering office and some shop supplies, maintain office cleanliness.
Technical assistance: Helping staff with tablets and tech, problem-solving minor issues (eg. “Did you try restarting it?”)
Company Events: Work with our office manager in planning and executing regular company events within budget.

Applicants must have/be:
  • A genuine, trustworthy person that will contribute to our work environment in a positive way. Ask yourself: “Have I had quite a few issues working with others in the past? Would I say it was the other parties’ fault each time?” If yes, please do not apply.
  • A problem solver. We like people who really own their role. We will give you the tools and systems, train you to be successful, and support you. It is expected that you will take problems and solve them, not bounce problems back to other managers without providing options and suggestions.
Always looking for ways to improve yourself as well as the company as a whole. We really appreciate any recommendations or tips you might have from previous experience or otherwise! We try to move and change quickly when systems aren’t working properly.
Experience working in the trades/service industry as an assistant or in an admin role is an asset but not required. You must be comfortable working in a construction field office.
Exceptional time and priority management skills. Able to handle workplace distractions and multiple tasks without getting frustrated.
Excellent communication skills, fluency in English, able to communicate professionally with clients.
In your application, please let us know your favourite summer activity – aside from getting to know you better, this will tell us if you have read the ad carefully!
An energetic personality, able to connect with people effectively and tackle any task with a positive attitude.
Above average computer/tech skills. Highly competent with MS office, and able to learn new software systems efficiently.
Access to a reliable vehicle to get to work and run errands.

  • These are often the most challenging parts of the job, please think this through and ask clarifying questions in the interview.
Compensation and Benefits:
Health benefits after 3 months
Competitive wage ($18 - $20)
2 weeks paid vacation
Cell phone compensation
Company laptop
Development opportunities – great internal training, and outside training courses and certifications offered and paid by LBN.
A great, supportive team. You’ll be given the tools you need to succeed at this position and will be supported by other experienced management.

Position Type & Schedule: P/T, Working from our office (near Glenmore/52nd St SE) from 8:00 am – 1:30 pm Monday to Friday. Times can be slightly adjusted to suit the right candidate.