The Accountant is responsible for planning, managing, executing, and delivering the core corporate financial, information systems, property management, and administrative services of the agency. The Accountant plays a key role by providing business and financial advice to the Executive Director, management, Board members and other stakeholders across the agency. This position is the General Accountant and is responsible for analyzing and preparing financial documents and reports and overseeing the day-to-day accounting functions. The incumbent leads in the budgeting process and prepares monthly internal financial statements comparing results to budget.
Duties and responsibilities
- As the General Accountant responsible for managing and executing all fiscal operations including budget development and monitoring, monthly, quarterly updates, cash flow forecasts, and financial statements, investment of funds, accounting, risk management, procurement, ministry submissions and payroll.
- Manage and develop administrative, information systems, accounting.
- Monitor and ensure the agency’s financial and accounting systems operate within provincial financial parameters and the Board mandate for sound corporate governance.
- Conduct financial analysis, and prepare reports and statistics for the Board, Committees of the Board, Executive Director, various Federal and provincial ministries, funders, etc.
- Negotiate and develop written agreements on behalf of the agency with outside service providers or suppliers.
- Responsible for developing and managing corporate sponsorships, funding proposals and new funding proposals and initiatives.
- Ensure the proper internal controls are implemented, provide management, oversight and ensure adherence according to legislation, agency’s and Ministry’s policies and procedures.
- Provide cross-functional accountability and resource support to the Program Team to ensure excellent management of all government funding.
- Review, and where necessary and with ED develop, applicable policies and procedures in accordance with agency and Ministry Standards.
- Responsible for regular reporting and monitoring of organization performance metrics.
- Responsible for all tax and reporting requirements. Financial controls, reports, working with Auditor for yearly audit and agency Tax return and Audited Financial Statements.
- As a member of the senior leadership team, contributes to the development and implementation of organizational strategies, policies and practices to ensure that the agency is operated to the highest standards in line with the mission statement and values.
- Comply with statutory and legal requirements for Employment Standards, Health and Safety, Fire and Licensing and ensure that all members of the team are aware of and working in accordance with these requirements.
- Oversee and analyze finance and operations; review effectiveness and efficiency of their existing infrastructures and develop strategies for achieving optimal results.
- Serve as management owner of all contracts with external vendors, including managing the annual vendor contracting process and liaising with vendors to ensure timely and accurate execution of all vendors’ contracts.
- Responsible for planning and execution of fundraising and business development including grant writing, corporate sponsorships, and major donor program.
- Maintain positive relationships with Executive Director, Board members, vendors, bankers, funders and others, as needed.
- Ensure organizational policies and procedures are in place and followed.
- Responsible for staff time management system, benefits administration, and all staffing systems and records.
- Contribute to initiatives in the management team and organizationally that contribute to long-term operational excellence.
- Ensure internal control for subcontracting, grant applications, and internship program are in place and effective.
- Deliver outstanding service to internal clients and to anticipate business unit needs.
- With ED, oversee the agencies physical infrastructure, including maintenance and upkeep of the office locations, facilities, lease negotiation, office allocation, office renovations or upgrades.
- Ensure effective hard records filing with standardized procedures for systematic retention, protection, retrieval, storage, transfer and disposal of records.
- Responsible for organizational insurance policies, fire inspection, WSIB etc.
- Responsible for leading the Accreditation standards and process for the organization.
- In addition to ensuring compliance with all organizational policies and procedures, the incumbent is also expected to behave ethically, demonstrate competence in effective communication and team building, demonstrate effectiveness in working in a collaborative environment, and demonstrate confidence in decision-making and in building relationships.
- Participate on agency committees and special projects as assigned.
- Participate in fundraising activities of the agency.
- Perform other duties as assigned.
- At least 3-5 years of proven experience in a general Accounting position in a non-profit organization.
- Advanced accounting and budget development and reporting experience is essential.
- Formal finance designation is strongly preferred (CPA-CA, CPA-CGA).
- Demonstrated skills and abilities in providing good advice to ED.
- Excellent accounting, planning, organizational, and problem-solving skills are required.
- Strong judgment, decision making, negotiating, project and change management skills
- Demonstrated ability to collaborate and build strong relationships with key stakeholders, peers and team members.
- Experience working with partners, handling third party contractors, leases.
- Experience with government contract management and knowledge and experience in organizational effectiveness and operations management implementing best practices is an asset.
- Ability to work in a fast-paced environment with changing priorities.
- Self-motivated with experience producing results in a deadline-driven, fast-paced, data-driven environment.
- Excellent computer skills and proficient in Microsoft Office Suite Excel, Word and Outlook.
- Excellent communication skills both verbal and written in English.
- Excellent interpersonal skills.
- A satisfactory Vulnerable Sector Criminal Records check.
- Demonstrated ability to develop and write funding proposals and do reports.
- Demonstrated ability to work effectively with diverse range of community partners.
- Valid driver’s license, access to a reliable vehicle and relevant insurance.
- Disclaimer: In keeping with mental health reform, best practices, funding and direction this position may later require knowledge, skills, abilities and working conditions not noted here.
Job Types: Full-time, Permanent
Salary: $66,000.00 to $72,000.00 /year
- Management: 7 years (Preferred)
- Bachelor's Degree (Preferred)
- Monitoring company accounts and conducting quarterly reviews
- Accounts payable
- Accounts receivable
- Processing expense reports
- Cost reduction proposals
- Conducting planning, budgeting and forecasting processes
- Reviewing and maintaining internal controls processes and systems
- Presenting budgets and reports to upper management