In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staffsafety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Executive Director or designate, the Administrative Assistant II is responsible for carrying out complex secretarial duties and associated administrative tasks for the head of multiple departments.
Education, Training And Experience
A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and at least five (5) years' related senior administrative experience in a large complex organization, preferably in the healthcare field. Proven ability to work with a variety of disciplines to maintain and foster good working relationships.
Skills And Abilities
Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, PowerPoint, Project, Outlook)
Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations including physicians, hospital staff, board members, government representatives, community agency personnel and the general public.
Excellent oral and written communication skills.
Strong sense of teamwork.
Aptitude to be proactive requiring minimum direction.
Strong problem solving skills to anticipate and resolve issues before they escalate.
Capable of decision making/problem solving within predetermined guidelines.
Organizational skills and ability to work independently.
Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated.
Physical ability to carry out the duties of the position.