Academic & Education Coordinator - Department of Medicine

Women's College Hospital - Toronto, ON (il y a 30+ jours)

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Women’s College Hospital is the first and only independent, academic, ambulatory care hospital in Ontario with a primary focus on the health of women. If you’re ready to be part of the future of healthcare, then you will want to join an institution in which the possibilities for creative innovation, breakthroughs in new thinking and groundbreaking work in academic ambulatory medicine are limitless. Women’s College Hospital is committed to patient safety as a key professional value and an essential component of daily practice.

Summary of Duties, but not limited to :
Medical Grand Rounds and Subspecialty Rounds:
Liaise with round Chair, speakers, coordinators, staff about participation and scheduling of rounds
Manage all aspects of rounds: notifications, catering (ordering and payments), A/V, room booking/set up, evaluations and attendance

Trainee Scheduling:
Coordinate ambulatory rotation scheduling at the undergraduate and postgraduate levels
Liaise with the University of Toronto (U of T) and coordinators regarding undergraduate and postgraduate trainee placement, critical dates and vacation requests
Maintain master schedules of Department of Medicine (DoM) clinics and allied health programs
Maintain records of student placements with supervisors/clinics
Administer supervisory listings on POWER and MedSIS, assign lead supervisors as required
Distribute and collect teaching evaluation forms and/or assist with the online evaluation process
Liaise with U of T to organize staff participation in undergraduate exams
Coordinate orientation of trainees: registration; EPIC enrollment; network access; prepare trainee schedules and packages, including orientation documents etc.

Acute Ambulatory Care Unit (AACU) On-Call Schedule:
Maintain and manage General Internal Medicine (GIM) on-call schedule: coverage requests; log shifts; record data in excel SPOK, and department intranet page
Maintain clinical associate contact list and provide the Director and AACU with updates
Schedule core residents, Chief Medical Resident (CMR) and fellows on GIM on-call schedule
Prepare accurate requisitions for clinical associates and physicians monthly and ensure timely submission for payment

Manage all aspects of clinical associate annual credentialing renewals and maintain records
Liaise with Finance, Communications and IT to set up new on-call physicians

Other responsibilities:
Education committee: provide support, schedule meetings, take minutes
Education awards: oversee the process, update nomination forms, prepare packages, letters and certificates for nominees and awardees
CMR Interviews: liaise with U of T and interview committee to set up interviews
DoM fellowship applications: liaise with U of T fellowship office to obtain appropriate fellowship application package, administer application on U of T OATS system, arrange clinical associate appointment, liaise with Physician in Chief (PIC) and Division Head/supervisor, regarding contract obligations, education goals, citizenship status, university affiliation, etc.
Maintain department clinic teaching activity records and generate reports as requested
Recruit DoM physicians to participate in undergraduate (CBL and Clinical Skills for Year 1 and 2 medical students, clerk subspecialty rounds) and postgraduate (Family Practice AHD) teaching
Maintain physician WebCV and Common CV, and extract data for the Annual Activity Report
Order departmental supplies

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills :
Post-secondary diploma or degree required
3 years related experience in a hospital/academic/university environment an asset
Previous experience in educational administration preferred
Outstanding written and verbal communication skills
Must have excellent organizational and administrative skills with strong attention to detail
Well-developed skills in the Microsoft suite of products
Ability to work well in a deadline-oriented environment
Strong multi-tasking, time and project management skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards required
Ability to produce high quality work in accordance with Hospital/University standards required
Ability to maintain confidentiality required
Experience with Web CV and CV preparation for granting agencies
Knowledge of POWER an asset
Exceptional communication and interpersonal skills, including the ability to concisely process, synthesize and verbally communicate in an efficient manner
Good work and attendance record required
Demonstrated WCH vision mission and values
Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Women’s College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.