Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
The Office of the Vice-Provost, Relations with Health Care Institutions (VP-RHCI), which sits as an administrative unit within the Faculty of Medicine, is responsible for the University’s relationships with affiliated health care organizations and many educational and research organizations.
The Vice-Provost, Relations with Health Care Institutions (VP-RHCI) is responsible for the University’s contractual relationships with affiliated health care organizations and many educational and research organizations. We also provide policy and legal services to staff in the University’s seven health science faculties as they negotiate contracts for unpaid student placements. We provide a full range of contract services (review, drafting, negotiation, execution, implementation) of any such contracts that are complex, cover more than one health science unit, or do not use the standard University template.
As the Contracts Coordinator, you will serve as a resource for the Health Science Faculties on matters pertaining to student placements off-campus, as well as related affiliations and educational collaboration agreements. Your strong communication and organizational skills will help you proactively track contract expiry dates that are the sole responsibility of VP-RHCI and coordinate student placement agreements with new placement sites. Relying on your strong analytical and evaluations skills, you will review existing policies and processes to find efficiencies. You will provide timely and thorough support to legal counsel throughout the contract negotiation process, and you will also offer overflow support to the legal unit on contract matters as needed.
Your responsibilities will include:
Acting as the first point of contact, responding to inquiries and advising on interpretation of applicable policies and guidelines to placement coordinators across the Health Sciences Faculties
Reviewing off-campus student placement agreements to ensure adherence to relevant policies and templates
Ensures placement coordinators and instructors are made aware of any changes to policies or procedures and recommends changes to placement agreements
Reviews existing applicable policies and procedures related to placements and contracts, and proactively identifies opportunities for streamlining
Develops student placement FAQ and resources for use by placement coordinators
Identifies risks associated with various placements, and works with staff in Risk Management to assist in mitigating potential risks
Researches best practices around student placements at comparator institutions and suggests changes to policy and/or practice to senior staff in the Office
Assists with reviewing other types of contracts, as appropriate
College Diploma in legal assistant or law clerk program, or acceptable equivalent education and experience. Law clerk or paralegal designation
Three years’ of related experience in a post-secondary institution or legal environment
Experience in contract review, policy review, policy interpretation, and tracking and monitoring systems for large volumes of documentation
Experience identifying risk and mitigation strategies, and opportunities for process improvement
Advanced computer proficiency in MS Office suite, Adobe Acrobat suite and working within a Sharepoint environment
Superior oral and written communication and interpersonal skills
Strong customer service orientation and the ability to proactively interact with diverse groups of people
Superior analytical and organizational skills and relentless attention to detail
Must have initiative and the ability to effectively deal with a variety of tasks and strict deadlines; ability to frequently adjust priorities
Experience working collaboratively with colleagues and team members to achieve common goals and complete projects
Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature
Experience working with iManage document management system
To be successful in this role you will be:
Notes: This is a 60% FTE, 1-year term position; flexible works hours are negotiable.