Graduate Program Assistant

University of Toronto - Toronto, ON (il y a 30+ jours)

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About us:
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:
The Department of Physiology is one of the largest basic science departments in the Faculty of Medicine and one of the largest physiology departments in North America. It is a highly interdisciplinary department with many local and global partnerships, allowing excellent opportunities for intensive research training and teaching in medical science.

As Graduate Program Assistant, you will support the day-to-day operations of our Master of Science, Doctoral and Postdoctoral programs. You will work closely with the Graduate Coordinator and other stakeholders to provide a broad range of services and support, including coordinating scholarships and awards applications, course enrollments and maintaining records. Your enthusiasm, superior organizational skills and attention to detail will contribute to our graduate programs' success.

Your responsibilities will include:
Acting as the first point of contact, responding to inquiries and providing detailed information to students on program and/or course requirements
Scheduling appointments for prospective students, applicants, and current students to address individual needs
Coordinating program schedules and preparing examination timetables
Collecting and submitting grade, and collecting submissions for award competitions
Coordinating meeting, taking minutes, preparing agendas, materials, action and follow-up items
Maintaining records and generating reports

Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum two years related experience, preferably in an academic environment
Experience coordinating academic programs, including experience working with policies and procedures, serving as the primary resource to academic leaders, committees, and students, reviewing applications, coordinating schedules and timetables and monitoring student progress
Experience supporting committees and coordinating events
Experience managing databases and generating reports
Advanced technical skills in MS Office and student information systems
Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
Strong initiative, proactive and highly resourceful
Ability to follow documented procedures and guidelines and communicate these to others in order to ensure compliance
Ability to identify problems and recommend appropriate solutions
Proven ability to work independently and effectively manage high volumes and varied duties with competing deadlines
Attention to detail and accuracy is essential
Sensitivity to diversity and excellent judgment on confidential issues

Assets (Nonessential):
Experience working with ROSI
Experience liaising with School of Graduate Studies and working with relevant policies

To be successful in this role you will be:
Problem solver

Travel: None