POSITION: EXECUTIVE PERSONAL ASSISTANT TO PRESIDENT
Reports to
President
Location
Head Office, 85 Renfrew Drive, Markham, Ontario
Type of Position
Full-time Permanent
Who We Are?
At Green City, we live and breathe sustainable luxury. It starts right at the design stage with innovative ideas, natural materials and energy saving technologies. Through environmental sustainability and equitable development strategies, Green City is focused on the future. We offer homeowners greener communities and more efficiency in home design.
Position Overview
In this role, the Executive Personal Assistant provides direct support, at executive level to the President of Green City Communities. This role’s responsibilities are hybrid in nature – professional and personal.
Key Functions & Duties
- Manage President’s calendar and ensure it is coordinated between business and personal appointments
- Manage business and personal contact lists
- Manage incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and external parties
- Prepare, edit and proofread correspondence, speeches, meeting agendas, expense reports, invoices, presentations, brochures, business reports and summarize key discussion points from meetings
- Manage/ track manual and computerized confidential information files
- Book business travel and family vacations
- Organize speaking engagements
- Create expense reports
- Complete personal errands
- Plan business and personal events
- Research, hire, and supervise vendors and contractors for home projects
- Ensure the routine maintenance of homes and vehicles
- Provide reporting to President on progress of projects
- Greet clients, investors and business visitors
- Liaise with all internal and external parties on behalf of the President
- Organize business development events
Skills & Qualifications
- Post-secondary education (College Diploma or University Degree)
- Minimum 10 years of executive/ personal level administrative experience
- Excellent organizational skills: able to work independently; be flexible, multi-task, ready to pivot at any moment’s notice when urgent matters arise; manage time-sensitive tasks and confidential information
- Excellent professional communication skills (verbal and written)
- Professional, personable and positive attitude
- Excellent knowledge of Microsoft Office Suite
- Must have a valid DL and a vehicle
- Mandarin – an asset
Green City Communities Inc. is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.
Job Types: Full-time, Permanent
Salary: $40,000.00-$45,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Supplemental pay types:
Ability to commute/relocate:
- Markham, ON L3R 0N9: reliably commute or plan to relocate before starting work (required)
Work Location: In person
