Executive Assistant to Vice President, Research, Innovation & Discovery

Nova Scotia Health Authority - Halifax, NS (il y a 30+ jours)

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Req ID: 55143
Location: Central Zone, Lovett Lake
Company: NSHA
Department: 60076562 VP, Research & Innovation
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Management/Non Union Bargaining Unit - Management/ Non-Union
Posting Closing Date: 2-Jun-20

Applications are accepted until 11:59 PM on the Closing Date.
REPOST - Previously applied applicants are not required to reapply to be considered
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community-based programs and services including continuing care, primary health care, public health, and mental health and addictions.

The Executive Assistant must be a dynamic, high-energy individual with proven organization and time management skills. The role is responsible for providing comprehensive administrative support to the Vice President by effectively coordinating the day-to-day operation of the Vice President’s Executive Office and the research and innovation portfolio. The position provides leadership and coordination for all administrative activities, establishes administrative procedures and guidelines and acts as a liaison within the portfolio. This position acts as the first point of contact for the office of the Vice President, managing relationships and communications with key stakeholders, and coordination meetings and events, as required. The position may provide additional support to individuals, committees or working groups as assigned, as well as supports other members of the Executive Leadership Team on occasion.


Post-Secondary diploma in a recognized office administration, business administration or secretarial program
Undergraduate degree is an asset
Experience in a Research environment an asset International Association of Administrative Professionals (IAAP) certification is an asset
Requires a minimum of 5-7 years’ of progressively responsible experience, providing superior administrative support and knowledge of administrative protocols, office procedures and practices at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
Excellent communication, interpersonal, prioritizing and organizational skills
Demonstrate exemplary customer service skills (high degree of diplomacy, tact, discretion and good judgement)
Ability to make solid business decisions, problem-solve and simultaneously handle multiple job tasks and/or priorities
Demonstrated ability to understand and assess priorities of all requests
Proven ability to plan effectively, meet deadlines and seek out or develop innovative solutions to support planning and execution of work Adaptability to unanticipated changes, ability to prioritize and multi-task within a fast-paced environment
A commitment to collaboration and a joint-accountability approach Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
Competencies in other languages an asset, French preferred

  • Successful Applicants are required to provide a criminal record check to People Services before starting employment and assume any associated costs as a condition of employment
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work
Permanent, Full-time position, 75 hours biweekly

Salary Info
$23.9054 - $29.8818

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date. Successful external applicants will be required to submit the below documents and assume any associated costs, as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid Registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy. Only online applications are accepted.

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