Are you a Legal Executive Assistant looking for a career?
Do you thrive in a fast-paced, dynamic environment?
If the answer is YES! We have the role for you!
Who we are:
With locations all around the globe, Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children, that are as entertaining as they are educational. Every year, Mad Science is proud to introduce millions of children to a world of discovery while sparking their imagination.
IMAGINE ARTS ACADEMY™ is a new art concept, developed be the creators of Mad Science, in partnership with Crayola®. We aim to inspire children to dream big with unique art experiences that broaden their horizons. With 18 locations across the US and Canada, this new company is just taking off.
As part of our growing team, we are currently seeking an Executive Assistant to In-House Counsel that is highly organized and has a sharp legal eye. The Executive Assistant to In-House Counsel will be responsible for supporting the day-to-day operations within the In-House legal team and assisting the President's administrative functions. The position regularly interfaces with executives, management, outside counsel and franchisees.
Who you are:
You have impeccable interrelationship skills and a positive attitude
You are detailed oriented and deliver using your superior organization skills
You are self-driven, proactive, intuitive and passionate
You can multitask but never lose sight of the importance of careful attention to detail
You are able to work under pressure
You have excellent and creative problem-solving skills
You are easy going and love working with others to accomplish goals; in doing so, you build strong relationships with teammates
You are an open-minded person and welcome feedback
You have strong communication skills to be able to understand and be understood by users alike
Able to handle and maintain confidential documents and information with discretion, in strict confidence
Your Primary responsibilities will be to:
Managing the sales, renewal, transfer and closure process of franchises internally and with franchisees
Monitor and manage varying filling deadlines
Drafting and reviewing of legal contracts and documents
Liaising with franchisees, maintain franchisee documentation and ensure legal compliance of franchisees
Draft and review all Franchise Agreements and provide responses to questions
Drafting of all Default and Non-Compliance letters
Protecting and monitoring all Intellectual Property and possible Trademark Infringement
Drafting and follow-up of Cease & Desist letters regarding alleged trademark infringement
Ensure proper legal support to internal teams and other departments
Manage and maintain legal files, legal binders, internal contracts, leases and registrations
Maintain and update minute books and other corporate declarations
Legal and general research
Schedule and maintain calendars, coordinate meetings, inbox management
Attendance at President and Directors meeting for minute taking
Day to day administrative work
Minimum of 2 years' experience as executive assistant
Experience in legal department or legal firm an asset
Paralegal College Diploma (an asset)
Fluency in English, written and spoken
Fluency in French, written and spoken would be an asset;
Excellent knowledge of Microsoft Office suite software (Word, Excel, PowerPoint, Outlook);
What we offer:
Pleasant work spaces in an excellent location with access by metro
A young and dynamic environment, that yearns for your input and creativity
A competitive starting salary that will reflect your contributions
A complete group benefits package (we care about our people!)
Regular celebrations of our successes and a chance to be a part of our Spirit Squad