Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.
The Executive Assistant will provide administrative support to the Senior Vice President Finance of Air Canada. The ideal candidate will be a team player with meticulous work standards, possess basic project management skills, able to prioritize and multitask, and have exemplary interpersonal skills. The nature of the work demands complete confidentiality.
Establish and maintain effective relationships with key members of the organization and gain their trust and respect
Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers
Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities
Manage and prioritize tasks and emails and conduct timely follow ups
Organize meetings (planning, agenda, scheduling, food/beverage and technology)
Plan and organize travel arrangements, including flight, hotel and ground transportation
Prepare PowerPoint presentations
Coordinate and/or prepare reports and other material for meetings
Complete expense reports
Create/maintain contact lists and spreadsheets
Monitor and provide updates on departmental budget
Maintain accurate records and filing of records
Provide assistance with special projects as required
Responsible for scheduling, coordinating and maintaining the EAFC (electronic authority for commitment approvals) and Finance committee bi-weekly meetings
Administer telecommunications for the Branch (contact person with the provider and IT, order mobile phones and monitor invoices)
Other duties as assigned
Five-years’ experience in a similar position supporting Executive level positions, an asset
Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
Strong sense of initiative and interpersonal skills: problem solving, customer focused, approachability
Excellent organizational skills: planning, priority setting and managing through systems
A very high degree of diplomacy, discretion, professional maturity and judgement
Looks beyond the obvious and able to overcome obstacles and challenges
Excellent communication skills
Expert knowledge of Windows and all Microsoft Office products
Flexibility and willingness to work extended hours, on occasion
Some limited travel may be required
Bilingual (English and French)
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.