Program Assistant

Simon Fraser University - Burnaby, BC (il y a 30+ jours)

Postuler dès maintenant

Union/Affiliation:
C.U.P.E. Local 3338

Pay range:
$1,658.37 - $1,879.50 Bi-Weekly

# of openings:
1

Position Grade:
7

Biweekly Hours:
70

The Program Assistant to the Curriculum & Instruction Division (CID) in the Centre for Educational Excellence (CEE), screens incoming calls, schedules appointments and maintains senior leaders' calendars; plans and coordinates guest visits; responds to requests for information and handles routine and general problems; assists senior leaders with the preparation of reports and correspondence; types letters, reports, research papers, and general and confidential correspondence; creates, reviews, archives and maintains electronic and paper based files and records; provides secretarial and administrative support to CID committees and administrative staff; provides clerical support for CID, programs and services; assists with the processing of administrative forms for staff, positions, appointments, and/or leaves; arranges travel; and provides a range of secretarial and clerical support services to senior leaders (i.e. travel planning, expenses, time-sensitive matters) and as a backup for other program assistants of administration in CID.

Qualifications:
High school graduation and one year of post-secondary education or formal program equivalent including training in word processing, database, spreadsheet, and secretarial practices.
3 years minimum experience.
An equivalent combination of formal education, certificate/program of study and experience is acceptable.
60 wpm keyboarding skills with a high degree of accuracy.
Ability to use word processing, database, spreadsheet, diagram, web and communication applications (e.g., Word, Access, Excel, Explorer, SFU Mail) at an intermediate level.
Demonstrated ability to exercise mature judgement, initiative and independent problem-solving.
Demonstrated ability to exercise tact and discretion when handling sensitive and confidential information.
Excellent attention to detail.
Ability to use enterprise level information systems (e.g., PeopleSoft) at an intermediate level.
Ability to work in a team environment.
Ability to assign and check the work of others.
Excellent knowledge of standard office practices, methods, and equipment.
Excellent knowledge of grammar, punctuation, spelling, and composition.
Excellent oral, written and interpersonal communications skills.
Excellent organizational, analytical, and problem-solving skills.
Ability to follow verbal and written instructions.
Ability to provide clear and concise information.
Ability to compose correspondence.
Ability to record and transcribe meeting minutes with accuracy.
Ability to work with frequent interruptions.
Ability to work independently and meet deadlines.
Ability to perform arithmetic calculations with a high degree of accuracy.
Ability to conduct web-based research.
Good knowledge of University regulations, policies and procedures.
Ability to work flexible hours.

For external candidates, the starting salary is the first step of the salary range.

Please include your cover letter and resume in one attachment.

Job Description: