The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML's expertise light the path to innovation, safety and styling.
Prepare and maintain the accounting records, accounts receivable, accounts payable, internal controls and payroll for Closures Technical Centre. Key Responsibilities
Accounting – 70%
Matching invoices to purchase orders, coding and processing invoices for payment
Vendor cheques and employee expense cheques
Prepare internal billing between departments and copy documentation to audit files
Prepare month end accounts payable accruals
Prepare monthly departmental measurables as assigned
Create and maintain purchase order activities within Solomon (ensuring correct signing authority and appropriate back-up, sending PO’s to customer, and maintaining filing system) for all Capital expenditures and purchases
Produce, match and mail cheques, including the preparation of manual cheques when required.
Follow up on Vendor inquiries.
Tracking and notifying project managers of outstanding invoices, following up with customers on past due accounts via an e-mail and phone, preparing customer account reconciliations on a timely basis.
Processing payments using customized and manual system to ensure accuracy.
Assist with improving accounting processes and procedures as required.
Perform supplier statement reconciliations on a monthly basis
Assistance with reconciliation of certain balance sheet accounts as required
Providing support during monthly closing
Assist with supporting documentation for auditors as needed
Reconcile accounts payable sub-ledger to general ledger on monthly basis
Review open purchase order report for completeness of accruals
Payroll – 30%
Maintain a high degree of discretion and tact in handling confidential matters
Prepare and verify changes made to the salaried and hourly payroll including basic pay and employee data
Resolve pay adjustments and payroll issues promptly
Calculate RRSP biweekly remittances and reports values to Corporate
Calculate and prepare manual cheques as required
Process garnishment court orders and remit by the required due dates
Process Company annual increases, bonuses and retro pay
Administer the Employee Equity Profit Participation Program
Import and audit employee data from human resources information system (HRIS)
Coordinate & prepare mass import files for human resources information system (HRIS) as required
Maintain validation tables in PCPW including establishing new codes and calculations
Ensure compliance with all government legislation and company policies
Process Year End / New Year and associated audits, reconciliations, pension adjustments & reporting
Communicate with various tax agencies
Issue Record of Employment documents and respond to HR and Service Canada requests
Upload the monthly Payroll Journal entry in DRIVE, correct, adjusts and balances the journal
Create reports for HR and Finance as requested
Participate in continuous improvement initiatives for the Payroll and Time & Attendance systems as required
Calculate and file Monthly Statistics Canada surveys Key Qualifications/Requirements
Minimum completion of post-secondary business/accounting education
Minimum of three years accounting experience or equivalent; previous Accounts Receivable/Payable experience required
Experience processing payroll preferred
Excellent communication (oral and written) and interpersonal skills
Good computer skills (Excel, Word, and PowerPoint)
Strong organizational skills and ability to multi-task and prioritize in a fast-paced environment
Excellent attention to detail
Strong analytical and problem solving skills
Knowledge of Solomon or equivalent accounting software Additional Information
Accommodations for disabilities in relation to the job selection process are available upon request.