Duties and Responsibilities:
Under the supervision of the Northern Studies Program Supervisor, who in turn reports to the unit Chair or Director (on administrative matters) and to the program Board on academic matters, the incumbent is responsible for the operation and administration of the Master’s degree and diploma programs in Northern Studies. The incumbent supports the Program Supervisor, faculty and students by providing advice on all aspects of graduate regulations, procedures and administrative matters associated with the program; seeking out, compiling and providing information for long and short term planning purposes; providing advice on academic and administrative policy concerns, and planning and development processes; acting as a liaison and in an advisory capacity to the Program Supervisor; and representing the Department and Northern Studies Program at graduate administrative meetings.
In addition, the incumbent processes admission applications using the electronic application system BANNER (SZAGRAF) (analyzing transcripts and calculating grade point averages); advises the Program Supervisor and students on admission policies, program requirements, and requirements and logistics for the fall term field excursion and summer term field course; initiates correspondence and liaising with the office of the Faculty of Graduate and Postdoctoral Affairs (FGPA) on behalf of the Program Supervisor; organizes and attends Northern Studies student orientation events; aids in organization of the fall term field excursion and summer term field course; aids in organization of comprehensive examinations; aids in organization of meetings of the Northern Studies Executive Committee, of the Northern Studies Board, and of the External Advisory Board for the Northern Studies Program. The incumbent monitors the budget of the Northern Studies Program and prepares CI contracts.
The incumbent also provides support in such matters as administrative assistance to other departmental staff members and to students and visitors to the Departmental main office when needed.
The incumbent must possess the following qualifications:
Education and Experience:
The above is normally acquired through the completion of:
- Organize and coordinate the administration of this new and dynamic program (1 year cycle of admission through to completion) comprised of about 15 students entering per year;
- Continuing study (new knowledge) and developing technical (software) skills are required to effectively interpret academic regulations and policies and to provide accurate information quickly;
- Excellent written and oral communication and interpersonal skills (i.e., the ability to understand and work with individuals) to enable the incumbent to deal effectively with people and provide problem-solving answers proficiently.
- Tact and discretion are required as this position deals with confidential, personal issues related to students.
- A three year university degree;
- Four (4) years related administrative experience at an academic institution, preferably with experience in the field of graduate studies, admissions, and advising.