Careers that Change Lives
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A Day in the Life
Oversee and manage the Bi-Weekly payroll process for 700+ employees across Canada. Maintain and improve the internal control structure over the Bi-Weekly pay process and compliance with all external regulations
Responsibilities may include the following and other duties may be assigned.
Analyzes, audits, reconciles and resolves complex payroll processing and employee payroll issues to ensure smooth payroll processing.
Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and applicable regulations.
Researches and interprets regulatory requirements and resolves tax, withholding, garnishment, and compensation and benefits issues for payroll processing.
Responds to auditing and regulatory inquiries.
Creates standard operating procedures, responds to merger and acquisition activities, and monitors monthly journal entry and accurate schedules.
May respond to and resolve client inquires.
May work with system programmers to achieve solutions or administer company payroll system with outside service provider.
Manage a payroll function, responsible for all payroll entry, payroll reporting and payroll inquiries, ensuring timely and accurate preparation and processing of Bi-Weekly payroll for employees across Canada, including new hires, terminations, overtime, etc.
Develop, document and communicate business rules and payroll policies and procedures ensuring accurate and efficient administration of programs based on best practices for payroll processing.
Work with payroll provider to ensure compliance with all relevant legislative requirements (provincial, federal and non-resident regulations).
Respond to employee inquiries and requests regarding payroll matters.
Oversee all communication related to payroll – timelines, RRSP contributions, T4s, etc.
Work in cooperation with the HR team in salary adjustment and bonus process preparation and administration and provide support and advice regarding compensation related topics and issues.
Prepare and review the accuracy of journal entries to various cost centers in the GL.
Administer and reconcile group benefit programs such as ESPP, Group RRSP, stock option/bonus/loan programs and others.
Ensure timely and accurate processing of government remittances to avoid costly penalties.
Manage the year-end process – including government filings such as T4/T4A, Releve I, EHT, Workers Compensation and CSST.
Compensation Reconciliation by province (Fiscal Tax Audit).
Assist with modification and ongoing maintenance of Payroll system to improve administration efficiency.
Oversee and process all expatriate, payroll operations, including taxes, specifically tax estimations (Gross-up and True-up).
Ensure all statutory and other remittances are reconciled correctly.
Serve as the Company focal point regarding all payroll matters.
Application of Employment Standards legislative requirements.
Oversee and coordinate external audits (CRA, EHT & Revenue QC & WCB).
Special projects as assigned.
Must Have: Minimum Requirements
A Bachelor’s degree and a minimum of 2 years of relevant experience or advance degree with 0 years of experience.
Professional designation (CPM, PCP, CGA or a CMA) is required.
Thorough knowledge of payroll regulations in various provinces across Canada.
Knowledge of General Accounting practices and procedures.
Ability to prepare and analyze reports.
Ability to establish and maintain effective working relationships with employees and management.
Excellent oral and written communication skills.
Ability to research complex issues and develop recommended actions.
Ability to work independently with a "can do" attitude combined with ability to multi-task and manage priorities.
Excellent problem-solving and analytical skills.
Understanding and ability to maintain confidentiality.
Tax background (experience in Gross-up/True-up, hypothetical tax, Tax equalization, and knowledge of shadow payroll).
Strong work ethic with a demonstrated sense of urgency.
Must have strong interpersonal skills and the ability to work collaboratively with other departments in the organization, particularly Finance and Human Resources.
Strong Customer Service skills.
Ability to work effectively with speed & accuracy within assigned timelines.
Experience in SAP, Workday, Kronos, ADP, Ceridian, CloudPay.
Nice to Have
Advanced degree in a human resource or business-related field.
Advanced Microsoft Office (Excel).
Excellent analytical skills.
The ability to work under tight deadlines.
Must speak and read French fluently.
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Medtronic Canada strives through our vision to build a culture of inclusiveness through our commitment to employment equity and diversity. Discrimination is prohibited on any grounds protected under Canadian Human Rights legislation. Employment applications are encouraged from all members of our community. Upon request, candidates with disabilities will be accommodated during the recruitment process.
Physical Job Requirements
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Extended hours are required to meet close and reporting deadlines.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.