Executive Assistant

Pace Realty Corporation - Prince George, BC (il y a 30+ jours)

Postuler dès maintenant

"BEYOND THE ORDINARY"

At Pace Realty our mission is excellence: be better, be innovative, be professional and pursue greatness. We're looking for team members that have those same aspirations. Team work and stellar customer service aren't just fancy words we throw around. Our team is a high performing group of talented professionals that is committed to excellence.

Pace is the largest full service real estate company North of Kamloops with branch offices in Prince George, Mackenzie and Kitimat. We provide Real Estate Sales, Property Management and Strata Management Services to residential, commercial and resource sector clients. We provide licensed, experienced, professional services to clients looking for that extra personal touch. We are a locally owned and operated with 30 plus years of experience.

Our company is progressive, dynamic and growing quickly. Change is a part of our every day.

Are you an outgoing, assertive, detail-oriented Executive/Personal Assistant with polish and finesse? Do you pride yourself with your ability to solve problems? Is multi-tasking one of your "things"? Are you someone who elevates a role and enjoys minimum supervision? Are you someone who thrives in a fast-paced, high pressure environment?

If you have answered yes to the above, then we have just the role for you!

In addition to administrative and clerical requests, the core responsibilities of this role would consist of heavy calendar management, travel arrangements, assisting with invoicing, billing, expenses, and meeting preparation. You also, understand and possess a high degree of confidentially and professionalism.

You are the "gatekeeper" for our CEO. You need to be able to quickly prioritize tasks and be able to manage multiple competing priorities. On any given day you may be helping with: advertising and promotions, drafting contracts, sales prospecting, project based work, setting appointments and other related tasks.

You will also be required to perform tasks of a more personal nature like dry cleaning pick-up and drop-off, school pick-ups and drop-offs on occasion, running the vehicles through the car wash, getting coffee and other related tasks.

We are a fun, family business with a great, positive work environment.

The ideal candidate is an Executive Assistant or Senior Administrative Assistant who has prior experience directly supporting higher executives within a company, along with the ability to adapt to diverse personalities, overcome challenges that are out of scope, and demonstrate strong time management skills in a team.

THE DAY to DAY DUTIES:

As an Executive/Personal Assistant you would be supporting the CEO of the company.

Managing calendar and agendas for internal and external meetings

  • Travel coordination
  • Liaising with clients and external stakeholders; vetting emails and calls
  • Processing expenses and document review
  • Contract preparation
  • Client follow-up
  • Reporting including KPI’s and budgets
  • Invoicing
  • Preparing and formatting proposals and presentations
  • Sales related tasks
  • Posting ads on websites
  • Advertising and promotions
  • Social media savvy
  • Assisting with real estate sales activities as an unlicensed assistant
  • Advertising and marketing support
  • General admin related work, answering phone calls, printing, filing, scheduling conference calls, front desk coverage
  • School pick-ups and drop offs
  • Drycleaning pick-ups and drop offs
  • Vehicle washing pick-ups and drop offs

This role also includes personal tasks such as vehicle appointments, dry-cleaning pick-up/drop-off, occasional school pick-up and drop-off and any other tasks as assigned.

Assisting with business development is a key part of this role. The candidate should be able to shift gears quickly, attend client meetings dressed professionally and appropriately where required and have a “can-do” attitude.

Successful employees at Pace are independent self-starters who love coming to work, don’t want to be micro-managed but also understand the value of teamwork.

THE PERKS:

  • A great opportunity in the real estate industry
  • Working hours are 8:30 am - 5:00 pm with occasional hours outside regular office hours
  • The ability to support a dynamic team

MUST HAVES:

  • Reliable vehicle
  • Can do, flexible attitude
  • 2+ years of experience supporting 10+ individuals in a fast-paced environment
  • Experience processing expenses and travel coordination
  • High attention to detail, organized, and punctual, adaptive and intuitive
  • Post-secondary education
  • Strong Microsoft Office skills including Outlook, Excel, Word and Powerpoint
  • Ability to start IMMEDIATELY or in 2 weeks

We will train the right candidate.

NICE to HAVES:

  • Experience in professional services

If you meet the above qualifications, apply NOW! Thank you for applying but only qualified candidates will be contacted.

Job Types: Full-time, Permanent

Experience:

  • executive assistant: 1 year (Preferred)