Job Requisition Id: 29641
Business Function: Legal
Primary City: Ottawa
Province: Ontario (CA-ON)
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPMGA01
Number of Vacancies 1
Job Closing Date (dd/mm/yyyy): 30/01/2020
The role is accountable for managing the ongoing administration and coordination of all real estate and related matters within Legal Affairs on behalf of Canada Post. The role interacts with counsel for other parties, government agencies and other parties external to CPC and interacts extensively, both in person and through written communications, with Canada Post management and executives (in Real Estate, Pensions and other groups). The role has the responsibility for providing court-appointed Notary services for the Province of Ontario and independently notarizes routine legal documents, such as signature documents for banking purposes for Executives, including the President and CEO. This role also provides professional paralegal services to lawyers and other internal clients in the form of legal research, risk assessment, drafting and review of legal and business documentation and communications and assisting in file preparation for litigation.
Real estate, and pension investments in real estate, are significant assets of Canada Post and are critical to the ongoing success of the Corporation. This role is a subject matter expert, working collaboratively with the Real Estate and Pension groups, ensures that these matters are diligently assessed, administered and implemented in furtherance of Canada Post’s strategy and objectives.
Prepares and reviews real estate agreements and forms based on approved precedents and with minimal supervision by Senior Managing Counsel; maintains complete familiarity with all Canada Post real estate matters requiring negotiation, legal analysis, review, recommendations and/or approvals in order to assist Senior Managing Counsel and to answer inquiries with utmost discretion from various sources (e.g., CPC personnel, legal representatives, external parties and opposing counsel); provides support to other Counsel at Head Office and Regional Offices regarding real estate matters.
Provides analysis, risk assessment, makes recommendations and participates in decisions concerning procedures and any other matter relative to real estate related files, both directly with Real Estate function and with Senior Managing Counsel.
Conducts preliminary reviews of non-standard agreements and changes to Canada Post standard agreements and policies proposed by client groups and by counsel for other parties; proposes business solutions and drafts contracts clauses and amendments, subject to review by Senior Managing Counsel when appropriate.
Conducts legal research in all areas of the law including real estate, municipal taxes, labour and employment and health and safety using traditional and on-line legal research tools; prepares memorandums of law; gathers, tabulates and presents data for various reports in response to specific requests; interprets and distinguishes relevant jurisprudence to develop potential solutions, options and recommendations to Counsel.
Assists Senior Managing Counsel with the analysis and review of legal and related business issues and documentation; provides litigation support for litigation involving real property and construction disputes, including co-ordinating documentation assembly, review of draft pleadings.
Prepares corporate documentation for Pension Fund Investment Companies for filing; prepares annual resolutions and returns; prepares and reviews board and shareholder resolutions; generally assists Senior Managing Counsel with Pension Fund investment matters and related legal accounts.
Job Responsibilities (continued)
Manages complete process of all property disposal files from review of agreement of purchase and sale to completion of property transfer, establishing project timelines, planning and implementation, such projects varying in duration from weeks to months, with complex transactions requiring multi-year planning; identifies the need for and provides appropriate information on an ongoing basis to ensure deadlines are met; monitors monthly reports from Real Estate to track progress of files and to plan for upcoming matters; monitors all critical transaction deliverable dates, such as conditional periods and closing dates; responsible for maintaining a co-operative and productive working relationship between Legal Affairs and Real Estate and other related Functions, while supporting decision-making at the appropriate level and within the Canada Post decision making matrix.
Manages complete process of all third party requests files (easement, right-of-way, road widening, etc.) from review of agreement to completion of transaction, ensuring that all documentation properly protects the Corporation, taking into consideration cost recovery and preserving asset value of the land.
Performs detailed reviews of accounts for professional services rendered by law firms in the context of Canada Post retainer guidelines; manages and tracks external retainers authorized by Senior Managing Counsel; monitors performance of external firm costs against approved budgets and estimates.
Designs, develops and maintains Legal Affairs’ real estate database and processes, recommending, initiating and/or implementing and monitoring improvements to processes as required.
Maintains continuity during absence of Senior Managing Counsel, using sound judgment and decision-making abilities and consulting with General Counsel or Assistant General Counsel as appropriate; responsible for keeping current on Real Estate matters to enable General Counsel and other members of Legal Affairs to respond to CPC executive inquiries and to advise on progress and to identify potential risks to CPC.
Deals with highly confidential information and sensitive legal material related to real estate and investment matters; supports briefing of CPC Executive by Legal Affairs management through presentations and confidential Legal Memorandums.
Maintains a network of internal and external contacts to regularly benchmark and remain current on future trends and developments related to applicable government standards, industry practices, legislation, guidelines, new technologies, and programs related to legal and real estate.
Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training
Minimum of 3 years of experience as a real estate paralegal/clerk in a law firm, legal department or as an independent licenced real estate paralegal
Other Candidate Requirements
Proficient computer skills and competent with Microsoft Office programs
Strong communication, analytical, and customer service skills
Bilingual French/English is considered an asset
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.