The Ocean Export Technician coordinates the transportation of ocean goods taking into consideration the specific needs and requirements of clients, agents, carriers and countries of destination in order to ensure the expedient, safe and profitable transport of goods.
DUTIES AND RESPONSIBILITIES
Communicates with clients in order to obtain the appropriate documentation and organize the expedition.
Applies a valid quotation.
Enters details of shipment in the automated system for credit approval.
Makes bookings with steamship lines and other carrier, confirms booking and send pre-alerts.
Collects “cash” amount from “branch account”.
Obtains the required permits (exportation, inspection).
May be asked to prepare inspection requests and/or fumigation, generally done by the Supervisor.
Analyses letters of credit on behalf of exporters.
Prepares/produces and/or verifies required documents in accordance with the quotation, terms of payment, shipping terms and specific requirements of the country of destination: pre-alert, booking confirmation, commercial invoice, proof of export (B13), certificate of origin, etc.
Verifies and distributes documentation to client.
Enters in the file folder payable/receivable charges for invoicing purposes.
Verifies and distributes the invoice produced.
May be asked to reply to requests for information from “Accounting”, generally done by the clerk.
Execute clerical works: photocopies, filing, etc.
Report missing and/or damaged goods, produces and sends appropriate letters of “Intent to claim”.
Coordinates the reception of merchandise to be exported.
Gives instruction to carriers to load the merchandises.
Gives instruction to the warehouse for the loading of the merchandises.
Prepares export documentation for custom-bond merchandises coming from the U.S.A.
Carries out any particular task or mandate assigned by her/his superior and/or the Management.
Conforms to any requirement of our Quality System and undertakes any necessary action in order to ensure client satisfaction and/or increase our efficiency or profitability as a company.
CONTACTS / SUPERVISION
Communicates frequently, verbally and in writing, with clients, suppliers, carriers and employees within the company and occasionally with government employees.
Grade 12 / Secondary V completed
Spoken and written English required
One (1) year in a freight related position, preferably ocean export
Practical knowledge of geography
Knowledge / Skills:
Freight attestation issued by CIFFA, an asset
Desired Skills: courtesy, good manners and professional attitude
OR: Experience/skills deemed equivalent by the Director of Human Resources.