Organization: Canadian Hospice Palliative Care Association
Position Title: ACP and Communications Administrative Assistant (Full-time)
Language Designation: English Essential, French Intermediate spoken is an asset
Supervisor(s): Executive Director and Director, Operations/Advance Care Planning (ACP) in Canada
Hours per Week: 37.5 hours per week, split between ACP Project & Communications Administration
Salary: $30,000 – $34,000
About the Organization:
The CHPCA is the national voice for Hospice Palliative Care in Canada. Advancing and Advocating for quality hospice palliative care in Canada, its work includes public policy, public education, and awareness.
To provide administrative support for the ACP in Canada project as well as to provide administrative support for the Canadian Hospice Palliative Care Association’s communications, digital media, and awareness initiatives. This position is divided between the ACP in Canada Project and Communications Departments.
The ACP and Communications Administrative Assistant is responsible for:
a) providing support for the ACP in Canada project with focus on assisting with administrative tasks, meeting planning, and other duties related to achieving the deliverables of the ACP in Canada project in conjunction with the Director, Operations/Advance Care Planning (ACP) in Canada, and the ACP Communications Officer.
b) providing administrative support related to communications, digital media and national hospice palliative care awareness initiatives for the CHPCA.
Scope of Authority and Decision Making
The ACP and Communications Administrative Assistant functions under the direct supervision of the Executive Director and the Director, Operations/Advance Care Planning (ACP) in Canada. The ACP and Events Administrative Assistant is empowered with decision-making authority with respect to the duties and objectives assigned and makes such decisions in consultation with the Director, Operations/Advance Care Planning (ACP) in Canada and the Executive Director when appropriate.
Experience, Education, and Other Qualifications Required
- A diploma in Office Administration from a recognized college or a post-secondary education in marketing, communications, public relations or related program or equivalent combination of education and experience. Minimum 2 years in an administrative role, preferably in communications for a non-profit organization.
- Experience working in deadline-driven environments.
- Strong English writing skills. Fluency in French is a strong asset.
- Advanced level of proficiency in MS Office including Word, Excel and PowerPoint.
- Experience working with content management systems.
- Experience using social media tools for communications would be a considerable asset.
- Tact, discretion, astuteness, attention to detail and strong problem solving, time management, and interpersonal skills are all particular criteria for the ACP and Communications Administrative Assistant
Duties & Responsibilities
- Collaborate with the ACP in Canada Project team (Director and ACP Communications Officer) to provide administrative support on an ACP in Canada initiative which has been funded by Health Canada for 35 months.
- Utilize strong administrative and computer skills to complete all administrative and tasks associated with all ACP in Canada and CHPCA communications activities.
- Provide administrative support for the ACP in Canada Project, its Director and the ACP Communications Officer, as well as providing support to the core CHPCA communications team, including the CHPCA’s Executive Director and Communications Officer. This includes updating the website, sending letters, writing short articles, assembling packages and other administrative tasks as required.
- Complete weekly media monitoring reports based on media monitoring service resources.
- Assist the Executive Director and Communications Officer with Quality End-of-Life Care Coalition of Canada (QELCCC) tasks.
- Create, edit and upload content to ehospice.com’s Canada English and Canada French editions.
- Assist with meeting planning, minute taking, report writing, and other duties as required.
- Communicate with stakeholders (members, volunteers, suppliers, sponsors, donors, community liaisons) as appropriate.
Knowledge and Personal Attributes
- Highly motivated with positive attitude and enjoy working in a fast-paced environment.
- Superior oral and written communication in English, interpersonal and presentation skills, including maturity, diplomacy and the ability to foster productive professional relationships for managing the daily interactions with internal and external resources.
- Strong degree of drive, resourcefulness, problem-solving and decision-making skills.
- Excellent organizational, planning and time management skills, attention to detail and an ability to manage multiple priorities effectively.
- Ability to work in a team environment and to work independently with minimal supervision.
Only applications with both cover letter and resume will be considered
Deadline: March 11, 2020
- Vacation & paid time off
- Extended health care
- Dental care
- Disability insurance
- Employee assistance programs
- Flexible working hours
Job Type: Full-time
Salary: $30,000.00 to $34,000.00 /year
- Communications: 1 year (Preferred)
- Administrative: 3 years (Preferred)