February 21, 2020
February 27, 2020
Regular Part-Time (RPT)
Payband I - $34.69 - $40.20 (start rate:$34.69)
24 hours per week
In the role of the Scheduler, the incumbent is responsible for timetables and scheduling for a student population of 1700 and a full-time faculty of 170 using TPHi microcomputer Scheduling and Peoplesoft. Activity occurs throughout the calendar year over three academic semesters and involves over 6000 semester enrolments annually. The incumbent prepares exam schedules, develops and distributes faculty SWFs, coordinates deferred and supplemental exams.
Creates program timetables for all King Campus students.
Allocates rooms and labs according to need and use for both internal and external use through the process of room booking.
Creates schedules that meet faculty contractual obligations as well as allow for participation on committees or professional development.
Responsible for establishing the critical dates schedule for the examination and timetabling process to be as conflict-free as possible and to meet the deadlines required by the Registrar and the Academic Administrators.
Modifies, changes and adjusts schedules when problems occur; faculty switches, new faculty hires, or when class counts demand the need for dropping or adding sections.
Effectively utilizes classroom/lab space based on 87% - 91% building occupancy.
Book rooms for all daytime activities and coordinate with the Faculty of Continuing Education for evening and weekend classes.
Administers on a semester basis the scheduling of the King Campus examination week and supplemental examinations.
Collects time schedules from the academic areas, analyze and modify as required to assign room allocations.
Creates and maintains all subject offerings for PeopleSoft each semester in preparation for SWF creation.
Forwards descriptions or new subject offerings to the registrar’s office and post new subject matters on PeopleSoft.
Assists, supports and schedules operations surrounding the semester promotion meetings.
Other duties as assigned.
Minimum completion of a two (2) year diploma in Office Administration/Software applications or related field. If education is in a related field of study, please state how it is relevant
Minimum of five (5) years’ progressive experience in an administrative support role within an academic scheduling environment.
Experience with complex online computer systems and scheduling/timetabling is required.
Minimum of one (1) year experience working with a subject-based curriculum
Thorough understanding of the SWF system and faculty allocations are essential.
Excellent planning and organizational skills in order to establish priorities and be able to adjust these priorities to meet deadlines as required.
Detail-oriented and possesses the ability to work accurately under stringent deadlines.
Ability to interpret and comprehend College policies, practices, and collective agreements where and whenever necessary; to seek cooperation in resolutions to various scheduling- related issues within these policies and agreements.
Strong interpersonal, listening and communication skills (written and oral) to interact with the College’s multi-cultural/racial/able staff, students and the public.
Proficiency in Microsoft Office, Peoplesoft, and TPHi microcomputer Scheduling system.
Note: A skills assessment test will be administered during the recruitment process.
Seneca is committed to diversity and encourages applications from qualified candidates, especially indigenous persons, members of sexual minority groups, visible minorities, women, and persons with disabilities. View Seneca's Diversity Policy.
Note: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.
We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.