Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Editorial & Marketg
Marketing & Comm Asst (Gr5)
Marketing & Communications Assistant
Faculty of Science
Desired Start Date:
Job End Date:
Possibility of Extension:
This position is responsible for assisting in the development of marketing and communication for UBC Science Co-op Programs. Project scope includes performing tasks related to ongoing marketing initiatives to promote Co-op placement programs to local, national and international employers. Responsible for designing marketing materials and publications, workshop curriculum and presentation content. This position also supports the program's administrative team during peak seasons.
Reports to the Assistant Director, Administration of the Science Co-op Program. Works in close cooperation with the Business Development team and supports the administrative team.
- designing promotional items for advertisement purposes; such as program brochures, annual report, graphics, events promotion for various media platforms, promotional videos etc
- assist with workshop curriculum design and edits, prepare and modifies presentation materials for Coordinators
- coordinate creation of program's promotional items (employer awards, employer and student swag), liaises with vendors, obtaining quotes and sourcing items that meet project requirements
- coordinating photo sessions with co-op students, staff and employers
- maintaining program's website and social media channels (LinkedIn, Alumni Network, Instagram Channel); organizing Co-op seasonal photo contests
- developing communication plan and schedule for weekly Instagram posts to further grow followers and awareness of the program
- editing and developing content for website (i.e. employer hiring guidelines & resources)
- supporting creation of in-house training online modules
- assist with set up of webinars/webcast events
- supporting the administrative team during busy seasons in entering and job postings into the Co-op database
- assisting the Interview Liaison with the organization, booking and scheduling of student interviews with Co-op employers
- coordinates on-site and telephone site visits for program Coordinators
- handling inquiries from prospective or current Co-op students and employers
- performs other duties related to the qualifications and requirements of the job
Reports directly to the Assistant Director, Administration. Works independently with minimal supervision and is required to exercise tact and discretion. Receives specific instructions only on unusual problems or on matters that depart radically from established policy and procedures. Receives work from the Coordinators, Business Development Manager and Director.
Consequence of Error/Judgement
Poor judgment, errors or delay in project deliverables has a significant impact on the program and may lead to loss of student jobs, potential financial support and the reputation and professionalism of the Co-op Office. All Science Co-op employees are required to comply with UBC's information security policies and procedures. Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.
High School graduation and two years post-secondary education. 3 years of related experience or the equivalent combination of education and experience. Training in office administration, communication, marketing or graphics design.
Excellent customer service skills and communication skills.
Intermediate level computer skills required (MS Word, Excel, PowerPoint, Adobe Acrobat, on-line databases, e-mail).
Proficiency with various design softwares such as Adobe Creative Cloud, Photoshop, Lightroom, InDesign and Illustrator.
Knowledge of basic HTML codes and website maintenance tools such as Drupal or Wordpress
Experience in photography and video creation an asset.
Ability to work both independently and within a team environment.
Able to organize workload for timely and effective delivery of services, including careful attention to detail
Ability to effectively and accurately manage multiple tasks and priorities in a very busy environment.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.