Overview of Position:
HUB International’s vision is to be everywhere risk exists – today and tomorrow. Helping protect what matters most.
HUB International continues to grow and looking for an experienced Human Resource Administrator to join our Human Resources Team supporting assigned HUBs across Canada based out of the Oakville Office. This is a unique role which involves supporting the HR team, Payroll, Benefits, Corporate HRIS and HUB employees. This role is focused on data integrity and compliance. This is an ideal role for someone who is customer focused, responsive, strong attention to detail, organized, results-oriented and effective troubleshooting skills. This is a critical role wearing many different hats and working with many cross functional teams.
HR Systems Administration
Managing HRIS requirements, new hire onboarding, time and attendance tracking, and payroll.
entering changes in HRIS, audit and investigating business process flow issues and working closely with Corporate HRIS team on resolving data flow issues.
Kronos Superuser, Time and Attendance system; serves as first point of contact for employees and managers on time and attendance inquiries; coordinates with Payroll to set up new hires in Time and Attendance system.
Ensuring accuracy of employee files by uploading worker documents (e.g. employment agreement, job change letters, etc.) into HRIS.
Coordinating with HR Managers on HRIS requirements for Mergers & Acquisitions (M&As); ensuring accuracy in HRIS and Time and Attendance, coordinating bonus payments and tracking completion of onboarding tasks.
Compiling, reviewing and providing accurate payroll change data to Payroll team each pay period; including following up with HR Managers on HRIS entries that impact payroll.
Ensuring that all payroll supporting documentations are saved in the HR ShareDrive.
Drafting employment letters and completing employment verifications.
Coordinates events (e.g. flu shot clinics, Oakville Take Our Kids to Work Day) as required, including booking rooms, contacting vendors, drafting communications, etc.
Maintaining trackers such as bonus and deferred merits, and temporary and work permit employees.
Partnering with Benefits Administrator on providing time off information as related to leave of absences.
Partnering with HR Managers on preparation of employment contract amendments and processing resignation acceptance letters and other ad-hoc requests as assigned.
Generate and analyze people data reports as required.
Recommendation of process improvements to increase data integrity and seamless use of HR systems across the business including job aids or training materials.
Post-Secondary Degree or Diploma in Human Resources desired
Minimum 2 years’ HRIS experience. Workday and Kronos experience an asset.
Prior experience working with Human Capital Management Systems (HRIS), Payroll, Time and Attendance systems.
Ability to work with Human Capital systems and manual formats.
Well-developed logical, analytical, problem solving skills, with the ability to collect, organize, analyze and disseminate significant amounts of information with high attention to detail and accuracy;
Strong analytical and organizational skills with ability to “think outside of the box” in looking for efficiencies and solutions.
Ability to maintain confidentiality and effectively deal with sensitive information.
Experience with large employee demographics across different time zones an asset.
Ability to work in cross functional teams and independently.
Strong commitment to compliance.
Ability to adapt to changing priorities and maintain composure in stressful situations.
Service-oriented with excellent interpersonal and communication skills at all levels of the organization.
Proficient in MS Office:
Outlook, Word, and Excel.
Entrepreneurship - encouraging innovation and educate risk taking
Integrity – doing things right every time
Teamwork – working together to maximize results
Accountability – measure and take responsibility for outcomes “
Service - serving customers, communities, and colleagues
HUB International offers a full spectrum of insurance and related services, including Property/Casualty, Home & Auto, Employee Benefits, Wealth Management and Risk Services, to a large and diverse client base. Internationally we are a leading insurance brokerage offering products and services with offices in Canada and the US. Take the first step toward creating a future that combines a diverse and challenging work environment in a rapidly growing company that offers significant opportunity for advancement and growth.
Department Human Resources
2-5 years of relevant experience
No Travel Required