Job Title: Program Administrative Assistant, Addiction Services
Work Site: Inner City COVID-Outreach Team, Three Bridges Community Health Centre - Vancouver, BC
Status: Regular Full Time
Start Date: As soon as possible
Salary: $23.07 - $25.24 per hour
Days off: Saturday, Sunday, and statutory holidays
Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health is looking for a Program Administrative Assistant to join the Inner City COVID-Outreach Team with the Three Bridges Community Health Centre. Apply today to join our team!
As an Administrative Assistant with VCH you will:
Provide administrative services and program support for Addictions and/or HIV / AIDS Services.
Act as a receptionist:
schedule and confirm client appointments,
create and maintains client records,
receive and distribute client laboratory reports, and organizes and processes methadone applications.
Perform word processing and transcription duties:
arrange, attend and take minutes of meetings,
maintain and compile statistics,
assist with research and other special projects,
set up and maintain electronic and paper filing systems,
and receive incoming/outgoing material.
Maintain an inventory of program supplies.
Arrange for maintenance and repairs to the office and office equipment.
Operate office equipment, orient new and relief team members to the administrative policies and procedures, and engage in on-going team planning, and quality improvement activities.
WHO WE ARE
Vancouver Coastal Health (VCH) is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents living in Vancouver, Vancouver's North Shore, Richmond, the Sea-to-Sky Highway, Sunshine Coast, and the Central Coast (Bella Bella and Bella Coola.) At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. At our core, we are a people-focused organization where entrepreneurial spirit runs deep, and opportunity exists for all those who see themselves in the transformation of health care as we know it.
Education & Experience
Grade 12 supplemented with an approved Medical Office Assistant/Secretarial program and three (3) years’ recent related experience, or an equivalent combination of education, training and experience.
Knowledge & Abilities
Knowledge of office practices and procedures.
Knowledge of and proficiency in relevant software, including word processing, spreadsheet, graphic and database software application.
Ability to work with marginalized people struggling with severe illnesses and chemical dependency.
Ability to communicate effectively both verbally and in writing.
Ability to work independently and in cooperation with others.
Ability to plan, organize, and prioritize work.
Ability to analyze, problem solve and take initiative.
Ability to work with frequent interruptions and adapt to changes.
Ability to perform relevant calculations.
Ability to compile information.
Ability to operate related equipment.
Business writing skills.
Physical ability to perform the duties of the position.
The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
Only short-listed applicants will be contacted for this posting.
***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***
Thank you for your interest in Vancouver Coastal Health.