In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Manager, Medical Staff Governance, the Coordinator, Medical Staff Governance is responsible for the efficient operation and maintenance of the Health Authority Medical Advisory Committee (HAMAC) system.
The Coordinator, Medical Staff Governance contributes to the delivery of high quality and safe services and to the protection of Island Health and its Medical Staff by maintaining organized and accurate records of reports from HAMAC and its subcommittees to Island Health's Board of Directors and managing the correspondence on behalf of the Board to all Medical Staff regarding their privileges within Island Health and other confidential matters.
The Coordinator, Medical Staff Governance utilizes a client focused and collaborative approach with Island Health's Executive and Medical Staff Leadership, HAMAC and subcommittee chairs, Medical Staff and Island Health personnel to ensure that communications to HAMAC and Island Health's Board of Directors are within Island Health policies and procedures and in compliance with Island Health Bylaws and Rules and BC Legislation.
Education, Training And Experience
A level of education, training, and experience equivalent to a relevant diploma such as business administration and five to seven (5-7) years of related experience, preferably in a healthcare or legal setting. Proven ability to work in a dynamic and fast-paced environment with a variety of disciplines to produce high quality and timely work while fostering and maintaining positive working relationships. Working knowledge of medical terminology is required.
Skills And Abilities
Demonstrated ability to establish and maintain effective working relationships with medical and health authority staff and professional affiliates
Ability to act with tact, diplomacy and discretion, with a client-focused approach under the work pressures of time and accuracy
Ability to analyze and define problems, establish facts and identify solutions and make decisions
Ability to gather background material and data for development of special projects and reports
Thorough knowledge of the inter-relationship among administration, medical staff and the assigned area's programs and services
Proven organizational abilities with strong written and oral communication skills
Ability to work effectively independently using initiative and as a member of a team
Proven ability to learn organizational mandates and programs; corporate and departmental policies and procedures and Medical Staff Bylaws and Rules.
Demonstrated experience with Robert's Rules of Order and demonstrated ability to record and transcribe meeting minutes precisely
Ability to operate with a high degree of proficiency with standard MS Office Suite and advanced features of computer applications such as Microsoft Word, PowerPoint, Excel and other software as required
Experience in the development, maintenance and use of databases, websites and communication tools such as Sharepoint
Physical ability to perform the duties of the position