General Management Assistant

Desjardins - Lévis, QC (il y a 30+ jours)

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Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.

Job Level

NV-05

The incumbent supports the general manager and all managers of a medium-sized caisse in carrying out various administrative support and secretarial tasks. Activities include assisting with the planning and coordination of management activities.

Main Responsibilities

Support the general manager and caisse managers in managing and monitoring their schedules, phone calls, emails and mail.
Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.
Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors. Take minutes and follow up with any business that arises.
Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).
Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).
Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).
Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations.
Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors.
Support the general manager and managers in retrieving information, carrying out business processes and using information systems

Other working condition

Number of job available : 1

Qualifications

Trade school diploma in a related field
A minimum of three years of relevant experience

Please note that other combinaisons of qualifications and relevant experience may be considered

For vacant positions available in Quebec, please note that knowledge of French is required

Specific knowledge

Knowledge of French spelling and grammar
Understanding of the philosophy and fundamentals of financial services cooperatives
Knowledge of service standards

Desjardins Cross-sector skills

Accountability, Collaborates, Customer Focus, Innovation

Key competencies for the job

Communicates effectively, Plans and aligns, Situational adaptability

Work Location

Caisse Desjardins de Lévis

Trade Union

Unposting Date

2020-01-27

Job Family

Administration (FG)