Receptionist, GTW Division
Manager, Design Studio
Who We Are
Mattamy Homes is the largest privately owned homebuilder in North America, with an over 40-year history of operations across the United States and Canada. Every year, Mattamy helps more than 7,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area, as well as in Ottawa, Calgary and Edmonton.
What We Offer
Mattamy Homes has a fantastic opportunity for a Receptionist to work at our Milton Office at front desk providing support to the Business Operations and the Design Studio. This role represents the face of the company to our customers and clients and as such we are looking for a professional, friendly and enthusiastic Receptionist to provide our guests with outstanding service adhering to the Covid-19 Protocols that have put in place through Monday to Friday, 8:30am – 5:00pm. If this sounds like you and you are ready to make a commitment to a company that values your contributions, we invite you to apply.
Receive and direct incoming telephone calls in a courteous, professional and timely manner.
Greet and welcome internal and external customers in a professional and courteous manner and announce them to the appropriate person.
Distribute and sort inbound and outbound mail/courier/faxes, including arranging for courier pick-up, etc.
Flexible to arrange & deliver Registered and regular mail to local post office.
Accept and complete paperwork left by Design Consultants for homeowner along with payments (via cheque, debit/Visa/Mastercard).
Prepare and complete cheque deposits for Sales, Finance and Design.
Handle general correspondence to homeowners regarding upcoming Design Studio appointments, past due accounts, and NSF cheques; may be asked to book appointments on occasion.
Drafting NSF letters and other Registered letters.
Perform administrative tasks such as, drafting correspondence, filing, photocopying, faxing, distributing documents, word processing, organizing binders, and organizing and maintaining company property
Coordinate office supply purchasing, including maintaining stock (Coffee/tea, Toner/Copier, Water supply, Paper stock, etc.) and monitoring usage and distributing received orders. Maintain strong relationships with vendors and suppliers; negotiate best pricing and terms.
Schedule meetings, book meeting rooms and make arrangements for equipment or refreshments.
Ensure a professional appearance of reception area/desk, mail room and reception boardroom.
Assist in organizing paper schedule/kitchen duty calendar, Reception Coverage calendar.
Send updated contact list and office updates.
Communication with Office Manager to coordinate Trades and Suppliers for office maintenance.
Regular communication with Office Manager.
Assist with the coordination of both on site and off site special events or projects.
Other duties as assigned.
What You Bring
Post-Secondary diploma in Administration or Business Administration courses.
Minimum of 3 years’ work experience in as a Receptionist or Office Administrator in a fast-paced corporate environment is required.
Strong customer service background.
Computer literacy with experience in MS Office applications, Microsoft Outlook, Microsoft Excel and Powerpoint
Punctuality and Accountability is considered a strong asset.
Enthusiastic and friendly, with a demonstrated client-service orientation and strong verbal and written communication skills.
Flexible with office hours and attendance due to new covid-19 protocol
Demonstrated polished and corporate professional demeanor.
Exceptional organizational skills with ability to meet deadlines and manage multiple priorities.
Excellent telephone communication skills with a strong ability to query callers and quickly problem solve.
Independent and self-directed with the capability to operate with minimal direct supervision.
Detail oriented with ability to check documents for accuracy, communicate detailed changes and ensure corrections are made.
Intuitive, with the ability to analyze and problem solve various issues of a time sensitive or confidential nature.
Willing to work additional hours as required.
When you’re part of the Mattamy family, your day to day work has an incredible impact. What we do takes teamwork, and everyone pulls together to give our very best. With a focus on continued growth and industry leadership, exciting career possibilities are waiting for you at Mattamy. Based on the culture we pride ourselves on, we’ve been recognized with external awards as well. Some of our most recent recognition includes:
Canada’s Best Managed Companies (2020)
Canada’s Top 100 Employers (2020 & 2019)
Greater Toronto’s Top Employers (2020 & 2019)
Canada’s Most Admired Corporate Cultures (2017)
At Mattamy Homes, we offer a progressive environment where you can experience exciting possibilities in your career including continuous learning, opportunity for growth, competitive compensation and a comprehensive benefits package.
We have big plans for our business and our team. Be part of our ambitious future!
Mattamy Homes is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us and we will work with you to meet your needs.
Qualified applicants will be contacted directly by the Talent Acquisition team.