The Administrative Assistant provides administrative support to Managers, Supervisors and department personnel of a business unit.
Provide general office administrative support
Prepare routine correspondence, i.e. Fedex, approvals documents.
Coordinate document control with the Records Management group.
Reconcile costs and perform duties associated with closure of completed project files.
Manage and enter data associated with time entry, order management, material movement and invoicing
Provide vacation relief to other work groups.
Assist in miscellaneous tasks related to project set up, cost tracking and work package delivery.
Liaise with internal departments in regards to purchase orders, material and vendor information.
Other duties as assigned.
Special Skill Requirements
Demonstrated written and verbal communication skills.
Strong team building and relationship skills.
Ability to multi-task in a fast-paced work environment.
Ability to type a minimum of 55 words per minute.
Knowledge and Experience Requirements
Business Administration Diploma or equivalent.
1-2 years in an administrative role or office clerk position.
Proficient with computer systems and related programs including Word, Excel, PowerPoint and MS Outlook.
Excellent organizational skills, ability to manage a wide variety of tasks simultaneously with close attention to detail.
SAP working knowledge preferred.
Conduct work in a manner that prevents injuries and incidents, and contributes to FortisBC’s Target Zero Mission.
Maintain knowledge and understanding of safety policies, practices and procedures.
Lead by example by putting safety first at all times.