Req ID: 68783
Location: Western Zone, Western Kings Memorial Health Centre
Department: 60009991 PHC WZ LA Family Practice & CDM
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Management/Non Union Bargaining Unit - Management/ Non-Union
Posting Closing Date: 3-Jun-20
Applications are accepted until 11:59 PM on the Closing Date.
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.
Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.
The Administrative Assistant provides confidential administrative and operational support to the Director of Primary Health Care by effectively coordinating their day-to-day operations. The position is responsible for developing, coordinating and follow-up of information to and from the Director, Primary Health Care and Chronic Disease Management with staff, other NSHA departments/programs, provincial government departments, and external individuals and partner agencies. This position requires a mastery of general office and organizational skills to ensure overall efficiency. A high degree of confidentiality, sound judgment, and professionalism in view of dealing with the health and human resource related issues is essential.
The incumbent functions as the primary point of contact for the Director PHC and Western Zone Department Head Family Medicine as it related to administrative and operational functions including but not limited to calendar management, financial reporting, meeting and working group support, and general office administration. The incumbent also works to support the management of work flow related to the Primary Health Care portfolio enabling the Director and Department Head to focus on goals and objectives of the department. This position provides additional support to other team members within the Primary Health Care portfolio as required, in addition to zone and provincial committees or working groups as assigned.
The Primary Health Care (PHC) system is the foundation of the health system and is at the centre of a community based health care system. The PHC portfolio works to support the development of new infrastructure to move the delivery of care beyond the traditional institution to a wide range of community based delivery sites- schools, workplaces, home, shopping malls, etc. Working with a variety of system and community partners, health education, promotion, prevention, rehabilitation, and support for treatment of illness and injury are critical components of the work the portfolio engages in.
Grade 12 plus graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
Undergraduate degree is an asset
International Association of Administrative Professionals (IAAP) certification is an asset
A minimum of 5 years of progressively responsible experience, providing administrative support and office coordination at the senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
Excellent communication, interpersonal, prioritizing and organizational skills
Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies, and proficiency with integrated computer applications, specifically Microsoft Office, SAP and Success Factors
Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
Experience working in a hospital or health-related environment preferred
Familiar knowledge of all aspects of Primary Health, its policies and procedures, as well a general knowledge of institutional policies and procedures, healthcare legislation, collective agreements and other portfolio's services provided within Nova Scotia Health Authority
The incumbent maintains an awareness of internal and external issues that may impact on the department/organization
Works effectively during periods of high activity and with varying personality styles and tasks
Travel between sites may be required
Must have demonstrated good attendance in current and past employment
Competencies in other languages an asset, French preferred
A skills test may be included as part of the selection process
PLEASE NOTE: Applicants will be screened on the above qualifications. Applicants must clearly demonstrate how they meet the knowledge and competencies in their cover letter and resume. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Applicants will not be considered for an interview if applications are incomplete or missing information.
Hours of Work
Permanent full-time position; 75 hours biweekly
Shifts are generally Monday to Friday, with flexibility to accommodate program needs
Travel may be required
$21.5442 - $26.9303 hourly
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.
Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.
Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Management/Non Union bargaining unit - Management/ Non-Union position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.
Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.
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