Job Title: Administrative Assistant 4
Work Site: Intensive Housing Outreach Team (IHOT)
Status: Regular Full Time
Start Date: As soon as possible
Salary: $23.07 - $25.24 per hour
Days off: Saturday, Sunday, and statutory holidays
Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health is looking for an Administrative Assistant to join the Intensive Housing Outreach Team in Vancouver, BC. Apply today to join our team!
As an Administrative Assistant with VCH, you will:
Be responsible to perform administrative/clerical support functions for a department and/or program.
Screen and prioritize incoming materials.
Supervise clerical staff as required.
Act as a receptionist; answer telephone and greet visitors, determine nature of call/visit, take or relay messages or provide general information about program, services and/or other community resources or refer to others.
Provide assistance with recruitment requests; complete information for posting purposes according to procedure when directed to fill vacancies.
Provide assistance with monitoring and analyzing program budget.
Process and/or monitor expenses.
Perform word processing duties; draft forms, prepare/type letters, memos, and reports.
Transcribe assessments, case reviews, progress notes and summaries.
Assist with web-site maintenance and other communication strategies including resources and communication bulletin boards.
Compile statistics, maintain timekeeping records, maintain departmental levels of stationery and make arrangement for building and/or office equipment maintenance and repairs.
Maintain client charts.
Schedule/arrange appointments/bookings for clients.
WHO WE ARE
Vancouver Coastal Health (VCH) is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents living in Vancouver, Vancouver's North Shore, Richmond, the Sea-to-Sky Highway, Sunshine Coast, and the Central Coast (Bella Bella and Bella Coola.) At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. At our core, we are a people-focused organization where entrepreneurial spirit runs deep, and opportunity exists for all those who see themselves in the transformation of health care as we know it.
Education & Experience
Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.
Knowledge & Abilities
Knowledge of general office procedures.
Knowledge of medical terminology.
Ability to type at 50 w.p.m.
Ability to keyboard 6,000 keystrokes per hour.
Ability to establish and maintain rapport with clients.
Ability to communicate effectively/tactfully both verbally and in writing.
Ability to compose business correspondence.
Ability to plan, organize and prioritize.
Ability to work under the pressure of interruptions and adapt to changes.
Ability to problem solve and take initiative.
Ability to work both independently and as a member of a multidisciplinary team.
Ability to do basic mathematical calculations.
Ability to operate related equipment.
Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
Physical ability to perform the duties of the job.
The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
Only short-listed applicants will be contacted for this posting.
***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***
Thank you for your interest in Vancouver Coastal Health.