Job Title: Administrative Assistant 2
Work Site: Facility Functional Planning, Lions Gate Hospital - North Vancouver, BC
Regular Full Time
As soon as possible
0800-1600, with Saturday and Sunday off
Come work as an Administrative Assistant at Vancouver Coastal Health (VCH)!
Vancouver Coastal Health is looking for an Administrative Assistant to join the Facility Functional Planning at Lions Gate Hospital. Apply today to join our team!
As an Administrative Assistant you will:
Provide confidential administrative and secretarial support to the designated senior leader for Vancouver Coastal Health (Facility Functional Planning, Coastal Community of Care).
Triage information of a sensitive and confidential nature, coordinate the flow of information, ensuring accurate and timely delivery of administrative services, and keep the senior leader apprised of issues and activities.
Interact with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the department/senior leader utilizing strong persuasion and communication abilities and the exchange of information.
Work independently and communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.
WHO WE ARE
Vancouver Coastal Health (VCH) is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents living in Vancouver, Vancouver's North Shore, Richmond, the Sea-to-Sky Highway, Sunshine Coast, and the Central Coast (Bella Bella and Bella Coola.) At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. At our core, we are a people-focused organization where entrepreneurial spirit runs deep, and opportunity exists for all those who see themselves in the transformation of health care as we know it.
Education & Experience
Graduation from a recognized administrative assistant/secretarial post-secondary program plus three to five (3-5) years progressive experience supporting senior level management or an equivalent combination of education, training and experience.
Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
Knowledge & Abilities
Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
Liaises in a professional and courteous manner with senior leaders, managers/directors, staff and the public to gather and disseminate information.
Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of the senior leader.
Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
Collaborates with peers and/or provides direction and guidance to clerical staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
This Role Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of responsibilities, duties and skills required.
Only short-listed applicants will be contacted for this posting.
***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***
Thank you for your interest in Vancouver Coastal Health.